Administrative Coordinator – Non-Clinical Services

North Island - Auckland; Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

Health New Zealand is seeking an experienced Team Support Administrator to join our Non-Clinical Support Service at Middlemore Hospital in Auckland. The role provides essential admin and secretarial support to the NCS Service Manager and leadership team across Cleaning, Orderlies, Security, Interpreting, Mailroom and Telephony.

You will coordinate meetings, prepare documentation, manage purchase orders and invoices, and contribute to smooth daily operations in a busy hospital setting.

Qualifications

• Experience providing administrative and secretarial support in a busy environment.
• Strong attention to detail and high standard of accuracy.
• Excellent time management and organisational skills.
• Ability to prioritise, multitask and meet deadlines under pressure.
• Clear written and verbal communication skills.
• Experience preparing documents, reports and presentations; minute taking.
• Experience with invoicing or financial administration and complex invoices.
• Advanced MS Office and ability to learn new systems quickly.
• Collaborative and professional approach with senior staff.
• Discretion when handling confidential information.

Responsibilities

• Providing high-quality administrative and secretarial support to the NCS management team.
• Coordinating correspondence, emails, phone calls and other communications.
• Managing purchase orders and consumable orders through FPIM, with training provided.
• Assisting with complex invoicing and invoice processing.
• Preparing reports, presentations, documents and meeting agendas and minutes.
• Coordinating meetings and providing follow-up administrative support.
• Maintaining accurate and professional documentation and records.
• Managing competing priorities and ensuring administrative tasks are completed efficiently and on time.
• Providing a high level of customer service and support to managers and team leaders across NCS.

Skills

Administrative support

Attention to detail

Time management

Prioritisation

Communication skills

Document preparation

Invoicing

Microsoft Office

FPIM

Systems learning

Collaborative

Discretion

Tools

FPIM

Microsoft Office

Office suite

Job description

Health New Zealand is seeking an experienced Team Support Administrator to join our Non-Clinical Support Service at Middlemore Hospital in Auckland. The role provides essential admin and secretarial support to the NCS Service Manager and leadership team across Cleaning, Orderlies, Security, Interpreting, Mailroom and Telephony.

You will coordinate meetings, prepare documentation, manage purchase orders and invoices, and contribute to smooth daily operations in a busy hospital setting.