Clinical Quality & Safety Team Administrator

Health New Zealand - Te Whatu Ora - Te Toka Tumai Auckland; Auckland; On-site; NZD 60,000 - 78,000; Full time

Job summary

Health New Zealand - Te Whatu Ora - Te Toka Tumai Auckland invites an experienced Team Administrator to provide comprehensive administrative, secretariat and coordination support to the Clinical Risk and Safety Manager and the wider Clinical Quality and Safety Directorate in Auckland.

You will manage diaries, coordinate meetings, prepare agendas and minutes, arrange travel, support recruitment activities, process finance documentation, maintain records and assist with reporting to enable senior

Qualifications

• Proven administration, team administration, personal assistant or office management experience.
• Advanced computer literacy and strong Microsoft Office skills.
• Excellent diary management and meeting coordination skills.
• Strong organisational and time management skills.
• Accurate keyboarding and document management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work effectively under pressure.
• Commitment to Te Tiriti o Waitangi and achieving equitable outcomes for Māori.
• Current right to live and work in New Zealand.
• Previous experience working within the healthcare or hospital sector.
• Knowledge of medical terminology.
• Experience using Microsoft Teams, PowerPoint and other Microsoft applications.
• Exposure to health information systems such as Datix, Concerto or similar.
• Relevant tertiary qualification.

Responsibilities

• Provide administrative, secretariat and coordination support to the Clinical Risk and Safety Manager and the wider Clinical Quality and Safety Directorate.
• Manage diaries, coordinate meetings, prepare agendas and minutes, organise travel.
• Support recruitment activities, process finance documentation, maintain records.
• Assist with reporting requirements and act as a key contact across the service.
• Enable senior leaders and clinical teams to focus on delivering high-quality care.

Skills

Diary management

Meeting coordination

Administrative experience

Microsoft Office

Written communication

Verbal communication

Time management

Te Tiriti o Waitangi commitment

Healthcare experience

Medical terminology knowledge

Microsoft Teams

PowerPoint

Datix / Concerto exposure

Relevant tertiary qualification

Education

Relevant tertiary qualification

Tools

Microsoft Teams

PowerPoint

Microsoft Office

Datix

Concerto

Job description

Health New Zealand - Te Whatu Ora - Te Toka Tumai Auckland invites an experienced Team Administrator to provide comprehensive administrative, secretariat and coordination support to the Clinical Risk and Safety Manager and the wider Clinical Quality and Safety Directorate in Auckland.

You will manage diaries, coordinate meetings, prepare agendas and minutes, arrange travel, support recruitment activities, process finance documentation, maintain records and assist with reporting to enable senior