Administrative Assistant

Staley Cardoza Lawyers; Dunedin; On-site; NZD 34,000 - 48,000; Part time

Benefits offered by this job

KiwiSaver

Job summary

Staley Cardoza Lawyers in Dunedin is seeking a reliable Administrative Assistant for a part-time role (20 hours per week). Hours are 10.30am–2.30pm or 11.00am–3.00pm, with remuneration of $29.90 per hour plus KiwiSaver.

You will handle file opening and closing, data entry, invoicing assistance, reception cover, document management, and basic AML/CFT compliance tasks. The successful candidate will be organised, detail-oriented, professional, and able to work independently or as part of a team.

Qualifications

• Strong organisational and administrative skills.
• Excellent attention to detail.
• Professional, reliable and well-presented.
• Comfortable working independently and as part of a team.
• Good communication skills and courteous telephone manner.

Responsibilities

• Opening and closing client files and matters.
• Data entry and record management.
• Assisting with AML/CFT compliance requirements.
• Assisting with invoicing and billing processes.
• Managing couriers and outgoing mail.
• Collecting and delivering documents to local offices.
• Answering telephone calls and taking messages.
• Witnessing documents when required.
• Providing reception cover when needed.
• Scanning and filing documents.
• Attending to deeds administration.
• Undertaking other administrative duties as reasonably required from time to time.

Skills

Organisational skills

Attention to detail

Professional presentation

Independent worker

Team communication

Job description

Staley Cardoza Lawyers is seeking a reliable and organised Administrative Assistant to join our centrally located boutique law firm.

This is a part-time position of 20 hours per week, working Monday to Friday. Hours will be either 10.30am to 2.30pm or 11.00am to 3.00pm.

Remuneration: $29.90 per hour, plus KiwiSaver.

Key Responsibilities

• Opening and closing client files and matters
• Data entry and record management
• Assisting with AML/CFT compliance requirements
• Assisting with invoicing and billing processes
• Managing couriers and outgoing mail
• Collecting and delivering documents to local offices
• Answering telephone calls and taking messages
• Witnessing documents when required
• Providing reception cover when needed
• Scanning and filing documents
• Attending to deeds administration
• Undertaking other administrative duties as reasonably required from time to time

About You

• Have strong organisational and administrative skills
• Have excellent attention to detail
• Be professional, reliable, and well-presented
• Be comfortable working independently and as part of a team
• Have good communication skills and a courteous telephone manner
• Previous experience in a law firm would be an advantage; however, full training will be provided to the right candidate.