Litigation Legal Secretary/Full Time

Steindle Williams Legal Ltd; Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

Steindle Williams is seeking an experienced Litigation Legal Secretary / PA to support the Litigation team across criminal and general matters, based in Auckland. The role focuses on diary management, client correspondence, file administration and court document preparation.

Ideal candidates will have NZ experience as a litigation secretary/PA, with strong knowledge of criminal law administration and essential legal aid billing experience.

Qualifications

• Previous experience in New Zealand as a litigation legal secretary or PA, with a strong working knowledge of criminal law administration.
• Legal aid experience is essential, including preparing applications, amendments to grants and legal aid billing.
• The ability to work autonomously, use initiative and maintain strong communication with clients and the team.
• A high level of efficiency, attention to detail and professionalism, with the ability to manage competing deadlines.
• Confidence using technology and electronic systems, including obtaining, downloading, organising and securely sharing disclosure.
• Strong Microsoft 365 and document formatting skills. Experience with LEAP would be an advantage.
• A proactive, approachable manner and discretion when dealing with sensitive matters.

Responsibilities

• Providing secretarial and PA support to the Litigation team, including diary management, client correspondence and file administration.
• Managing legal aid administration, including applications, amendments to grants, billing and liaison with legal aid officers.
• Requesting and following up prosecution disclosure, maintaining organised electronic records and arranging secure access for the team and clients.
• Preparing and formatting court documents, correspondence and hearing bundles under the team's direction.
• Liaising with clients, courts, Police, counsel and other parties, coordinating court appearances, appointments and prison visits.
• Monitoring court dates and deadlines, keeping diaries and files up to date.
• Assisting with billing, debtor follow-up and general team administration.
• Providing reception support when required.

Skills

Diary management

Client correspondence

File administration

Billing processes

Legal aid billing

Communication

Attention to detail

Microsoft 365

Tools

LEAP

Job description

Steindle Williams is seeking an experienced Litigation Legal Secretary / PA to provide secretarial and administrative support to its Litigation team across criminal and general litigation matters.

Key responsibilities

Providing secretarial and PA support to the Litigation team, including diary management, client correspondence and file administration.

Managing legal aid administration, including applications, amendments to grants, billing and liaison with legal aid officers.

Requesting and following up prosecution disclosure, maintaining organised electronic records and arranging secure access for the team and clients.

Preparing and formatting court documents, correspondence and hearing bundles under the team's direction.

Liaising with clients, courts, Police, counsel and other parties, coordinating court appearances, appointments and prison visits.

Monitoring court dates and deadlines, keeping diaries and files up to date.

Assisting with billing, debtor follow-up and general team administration.

Providing reception support when required.

About you

Previous experience in New Zealand as a litigation legal secretary or PA, with a strong working knowledge of criminal law administration.

Legal aid experience is essential, including preparing applications, amendments to grants and legal aid billing.

The ability to work autonomously, use initiative and maintain strong communication with clients and the team.

A high level of efficiency, attention to detail and professionalism, with the ability to manage competing deadlines.

Confidence using technology and electronic systems, including obtaining, downloading, organising and securely sharing disclosure.

Strong Microsoft 365 and document formatting skills. Experience with LEAP would be an advantage.

A proactive, approachable manner and discretion when dealing with sensitive matters.

About us

Steindle Williams is a well-regarded, three-director law firm based in Sale Street, Auckland Central. We have a strong reputation and an expanding, diverse client base. As a progressive firm, we pride ourselves on providing an engaging and supportive work environment. We have an enviable reputation in the legal market and offer a people-focused culture in a supportive and friendly environment. Based in modern offices near City Works Depot.

If you enjoy a varied role, take ownership of your work and have a can-do attitude, we would love to hear from you.

Confidentiality is assured for all applications.