Administration & Operations Lead

Waipara Adventure Centre; Canterbury; On-site; NZD 55,000 - 75,000; Full time

Job summary

Waipara Adventure Centre in rural North Canterbury is seeking an organised Administration Manager to keep operations running smoothly. This hands-on role blends booking coordination, financial administration, payroll, and guest communications within a close-knit team.

You will support schools and groups, manage records, and uphold privacy, safeguarding and health-and-safety responsibilities, all while aligning with the centre's Christian values of service and welcome.

Qualifications

• Experience in administration, booking coordination and financial administration.
• Accounts payable, accounts receivable and reconciliation skills.
• New Zealand payroll experience or ability to train.
• Confidence using Microsoft 365 and learning new systems.
• Clear, warm and professional written and verbal communication.
• Confidentiality and judgement in handling sensitive information.
• Ability to prioritise and manage busy periods.
• Collaborative, practical approach in a small team.
• Experience with Venue360 or a comparable booking system.
• Experience with Xero or a comparable accounting system.
• Experience in school, camp, accommodation, events or outdoor-recreation is helpful; relevant experience considered.

Responsibilities

• Manage booking enquiries, confirmations, records and calendars.
• Coordinate programmes and requirements with schools and groups.
• Handle accounts payable, invoicing, receivables and reconciliations.
• Process fortnightly payroll and maintain payroll/leave records.
• Welcome guests and provide helpful information.
• Maintain confidential administrative and employment records.
• Support privacy, safeguarding and health-and-safety responsibilities.
• Work within WAC's Christian context and values.

Skills

Administration

Booking coordination

Financial administration

Payroll NZ

Microsoft 365

Communication

Confidentiality

Prioritisation

Team collaboration

Education

Relevant qualification desirable

Tools

Venue360

Xero

Job description

Waipara Adventure Centre in rural North Canterbury is seeking an organised Administration Manager to keep operations running smoothly. This hands-on role blends booking coordination, financial administration, payroll, and guest communications within a close-knit team.

You will support schools and groups, manage records, and uphold privacy, safeguarding and health-and-safety responsibilities, all while aligning with the centre's Christian values of service and welcome.