Administration Assistant - Part Time

UniLodge Living Group; Auckland; On-site; NZD 34,000 - 41,000; Part time

Job summary

UniLodge Living Group in Auckland is seeking a part-time Administration Assistant for the Mayoral Drive Student Accommodation team. The role focuses on high-level administrative support, contract coordination and ensuring efficient office systems across 20 hours per week, Monday to Friday.

You will manage reporting, document production, and support accounts, while building strong relationships with stakeholders at AUT University.

Qualifications

• Experience in a high-volume administration environment.
• Experience with report writing, budgets and administration coordination.
• Excellent interpersonal and communication skills.

Responsibilities

• Provide high level administration and coordination of relevant reporting and other documentation.
• Coordinate and produce documents, reports, presentations and other documents as required by the Operating Service Plans (OSPs).
• Receipting of all transactions from Mayoral Drive account into Property Management System.
• Coordinate End of Month Reporting including items as outlined in the OSPs and financial requirements.
• Assist with booking and applications during peak periods ensuring that the outlined turnaround time is met.
• Develop and maintain office systems, including files, data management and databases.
• Provide relief cover and support to the Managers and Reception staff as required.
• Build trusted relationships with stakeholders at all levels across AUT University.
• Maintain a thorough understanding of the Property Management System, ensure data's integrity and provide support and guidance to Managers.

Skills

Administration

Accounting

Budgets

Report writing

Communication

Tools

Property Management System

Microsoft Excel

Job description

• Part-time position - 20 hours per week across Monday to Friday
• Based at UniLodge Mayoral Drive Student Accommodation, Auckland.
• Looking for someone with strong administration skills and strong accounting acumen

• Part-time position - 20 hours per week across Monday to Friday
• Based at UniLodge Mayoral Drive Student Accommodation, Auckland.
• Looking for someone with strong administration skills and strong accounting acumen

ABOUT THE ROLE

We are looking for a part-time Administration Assistant to join our Mayoral Drive Student Accommodation team. The Administration Assistant will be responsible for the coordination and provision of high level administrative and contract coordination. In addition to this, the Administration Assistant will be responsible for the control of administration functions through the application of appropriate systems, processes and communications. This is a part-time position, 20 hours per week across Monday to Friday.

Your Duties Will Include

• Provide high level administration and coordination of relevant reporting and other documentation
• Coordinate and produce documents, reports, presentations and other documents as required by the Operating Service Plans (OSPs)
• Receipting of all transactions from Mayoral Drive account into Property Management System
• Coordinate End of Month Reporting including items as outlined in the OSPs and financial requirements
• Assist with booking and applications during peak periods ensuring that the outlined turnaround time is met
• Develop and maintain office systems, including files, data management and databases
• Provide ongoing support to the continuous improvement of operations and procedures and partner with the business to maintain and develop policies as necessary
• Assist with inhouse Accounts.
• Provide relief cover and support to the Managers and Reception staff as required
• Build trusted relationships with stakeholders at all levels across AUT University
• Maintain a thorough understanding of the Property Management System, ensure data's integrity and provide support and guidance to Managers

What You'll Need To Succeed

• Previous experience in a similar high-volume environment
• Demonstrated experience in administration including report writing, budgets and administration coordination
• Strong interpersonal and communication skills including the ability to relate to people from diverse backgrounds.
• Excellent computer skills
• Ability to provide evidence of a National Police Check

WHY UNILODGE

UniLodge specialises in student accommodation and have been an industry market leader since 1996. The UniLodge Group manages a diverse portfolio of close to 130 properties and hotels with a footprint in every city in mainland Australian and New Zealand; and we employ a team of over 1200 staff across our business. We optimise tenancy for owners and create thriving communities.

Across our workforce we have built an enviable culture of trust, engagement, collaboration, and fun . Our residents come from diverse backgrounds, and we want our teams to reflect this. Our people are the heart of our business, and their contributions are valued and celebrated. We invest in the wellbeing and professional development of our team, offering access to ongoing training and professional development, career progression, development reviews, and employee assistance program (EAP) services. We acknowledge that everyone leads unique lives, and therefore offer various leave options including study leave, parental leave entitlements, etc.

• All final applicants for this position will be required to provide evidence of a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.