Association Administration Support - Invercargill

IHC New Zealand; Gore; On-site; NZD 39,000 - 41,000; Part time

Benefits offered by this job

Flexible part-time hours

Community impact

Job summary

IHC New Zealand Southland Association is seeking an organised Administrator to provide high-level administrative support for meetings, administration and local community connections. This part-time role involves ensuring smooth association operations and promoting local engagement.

The position offers 5 hours per fortnight at $28.95 per hour, with responsibilities including agendas, minutes, basic financial administration, database maintenance and stakeholder liaison to support community

Qualifications

• High-level administrative support and minute-taking experience.
• Strong organisational skills and attention to detail.
• Experience supporting meeting facilitation and documentation processes.
• Passion for empowering people with intellectual disabilities and community involvement.
• Ability to build positive local community relationships.

Responsibilities

• Prepare and distribute meeting agendas, minutes and action lists.
• Monitor emails and support basic financial administration.
• Coordinate meetings, prepare agendas, minute-taking and distribute action lists.
• Support meeting preparation, documentation and follow-up.
• Maintain local database and stakeholder networks.
• Assist with local promotion and community engagement initiatives.

Skills

Administrative skills

Minute taking

Database management

Meeting facilitation support

Communication

Tools

MS Office

Email management

Job description

Are you organised, detail-focused and confident supporting meetings, administration and local community connections? We’re looking for an experienced Administrator to provide practical support to our Southland Association and Association Chair.

Mō te tūnga | About the role

Role

IHC New Zealand Southland Association is looking for an organised person to provide high-level administrative support. In this role, you’ll ensure Association operations run smoothly, play a part in supporting the promotion of the local Association and build strong local connections that contribute to the Association’s work. You will also:

• Prepare and distribute meeting agendas, minutes and maintain action lists.
• Monitor emails and support basic financial administration.
• Coordinate meetings, prepare agendas, minute taking and distribute action lists.
• Support with meeting preparation, documentation, and follow-up.
• Maintain the local database and stakeholder networks.
• Support local promotion and community engagement initiatives.

This is a part-time role of 5 hours per fortnight, ideal for someone looking to contribute meaningfully within their local community.

Ngā pūmanawatanga ōu | What you will bring

About

The ideal person for this role will be highly organised, community-minded, and passionate about empowering people with intellectual disabilities to have their voices heard. You’ll bring professionalism, empathy, and enthusiasm and the ability to balance administrative rigour with a people-first approach. You will also have:

• Strong administrative and computer skills, including minute-taking and database management would be advantageous.
• Excellent organisation and attention to detail.
• Confidence in supporting meeting facilitation and documentation processes.
• A genuine passion for supporting people with intellectual disabilities to thrive.
• The ability to build and maintain positive local community relationships.

Nōu te rourou | What's in it for you?

This is an opportunity to undertake meaningful work that helps to support and empower people with intellectual disabilities in your community. You’ll be contributing to a respected, community-focused organisation in a role that directly supports community inclusion. We offer flexible, part-time work of 5 hours per fortnight and $28.95 per hour.

This is a wonderful opportunity for someone who enjoys being organised, working behind the scenes to support others, and contributing to meaningful community-focused mahi.

Mō mātou | About us

IHC has more than 25 Associations across New Zealand. Associations provide an opportunity for members to contribute to IHC’s work in communities on a voluntary basis. Associations undertake a range of activities all directed at enhancing the lives of people with intellectual disabilities and their families. They are an important link between IHC and the broader community.

Applications close on Tuesday 8 September 2026 at 11.55pm.

The IHC Group is committed to Te Tiriti o Waitangi and actively seek a diverse applicant pool. We encourage candidates of all backgrounds to apply. We welcome all kinds of diversity and the different perspectives such diversity brings to our work. Applicants must have the legal right to work in New Zealand.