Administration and Communications Coordinator

SAMS (Standards and Monitoring Service); Wellington; Remote; NZD 28,000 - 36,000; Part time

Benefits offered by this job

Laptop & phone provided

Employee Assistance Programme (EAP)

Training and development

Work from home

Job summary

SAMS (Standards and Monitoring Services) seeks an Administration and Communications Coordinator for a part-time, home-based role (20 hours/week). The role supports SAMS and Care Matters, handling travel, board papers, invoices in Xero and social media updates.

You will work with a small, dedicated team to keep operations running smoothly, maintain accessible communications, calendars and policy documentation, and help enable disabled people and whānau through respectful engagement.

Qualifications

• Proven experience in administration or office coordination.
• Experience coordinating events, travel and accommodation.
• Experience with routine financial administration, ideally in Xero.

Responsibilities

• Providing administration support across SAMS and Care Matters, including correspondence, records and calendars.
• Coordinating travel, accommodation, meetings, hui and events, including access needs.
• Carrying out routine financial administration in Xero.
• Supporting Board meetings, including agendas, minutes and papers.
• Keeping our website and social media current, using accessible language.
• Maintaining policy documentation and protecting confidential information.

Skills

Administration

Event coordination

Communication skills

Xero basics

Microsoft 365

Website management

Tools

Xero

Microsoft 365

CMS/websites

Job description

Administration and Communications Coordinator

Evaluate. Innovate. Educate. Working together for change.

At SAMS (Standards and Monitoring Services), we are here to make real change happen for disabled people and their whānau. We are a national evaluation, education and leadership development organisation, and we are governed and staffed by disabled people and families. That lived experience shapes everything we do.

Our work is grounded in the Enabling Good Lives approach. We work alongside disabled people, whānau and providers to improve support services, create accessible resources, deliver tailored training, and grow the next generation of disabled and family leaders. We also deliver Care Matters, the national learning and wellbeing resource service for carers across Aotearoa New Zealand.

We work from a strength-based perspective. Everyone on our team brings their own story and skills, and we support each other to grow in the areas that interest us.

At our heart, we believe in disabled people's and whānau rights to mana, self-determination, and to have a voice. Our mission is simple: more choice and control for disabled people and their families, in every part of their lives.

About the role:

Due to the departure of a valued team member, we are looking for an Administration and Communications Coordinator to join our team. This is a part-time, primarily home-based role, working 20 hours per week. The advertised salary range is the full-time equivalent (FTE) salary and will be pro-rated based on the part-time hours worked.

If you love being organised, enjoy variety and want your work to make a difference, this could be the role for you. You will be the person who keeps SAMS and Care Matters running smoothly behind the scenes.

One day you might be booking travel and venues for a hui, the next you could be preparing Board papers, processing invoices in Xero or sharing our latest news on Facebook and LinkedIn.

You will work closely with a small, passionate team, and your work will help us support positive change for disabled people and their families and whānau.

Your responsibilities include:

• Providing administration support across SAMS and Care Matters, including correspondence, records and calendars.
• Coordinating travel, accommodation, meetings, hui and events, including access needs.
• Carrying out routine financial administration in Xero.
• Supporting Board meetings, including agendas, minutes and papers.
• Keeping our website and social media current, using accessible, plain language.
• Maintaining policy documentation and protecting confidential information.

As the successful candidate, you will have:

• Proven experience in administration or office coordination.
• Experience coordinating events, travel and accommodation.
• Experience with routine financial administration, ideally in Xero.
• Confidence using Microsoft 365 and other cloud-based systems.
• Experience maintaining websites and social media.
• Clear, professional written and verbal communication skills.
• Strong organisational skills and attention to detail.
• The ability to work independently from home and use your initiative.
• A commitment to accessible, respectful engagement with disabled people and whānau.
• A commitment to disability rights, Enabling Good Lives principles and Te Tiriti o Waitangi.

Work from home (WFH), home-based role

Laptop and mobile phone provided for work use

Employee Assistance Programme (EAP)

Training and development

Lived experience as a disabled person, or as a family or whānau member of a disabled person, is valued. People with this experience are strongly encouraged to apply.

This role involves occasional in-person attendance at Board meetings, workshops, hui, training and events.

Applications close on Friday 30 October 2026.

Your application will include the following questions:

• Which of the following statements best describes your right to work in New Zealand?
• What's your expected annual base salary?
• How many years' experience do you have as a Communications Coordinator?
• How much notice are you required to give your current employer?
• Do you have experience using Xero?