Admin Executive | Immediate - May 2027!

ORIENTAL AVIATION INTERNATIONAL PTE LTD; West Coast; On-site; NZD 42,000 - 68,000; Full time

Job summary

ORIENTAL AVIATION INTERNATIONAL PTE LTD is seeking a proactive outreach and engagement lead for the Department. You will coordinate engagement initiatives, support faculty programmes, and manage events from planning to execution, including speaker coordination and publicity.

You will also guide student societies, organise development initiatives, and strengthen alumni relations through communications and social media.

Qualifications

• Bachelor's degree preferred in any field.
• Experience in community engagement, public relations, partnerships, marketing, customer success, or event coordination is a bonus.
• Savvy with social media platforms, content editing tools, video and photo editing software, and web CMS.

Responsibilities

• Lead and coordinate the department's outreach and engagement initiatives.
• Work with faculty and the Science Dean’s Office to support programmes and scholarship nominations, alumni and student features.
• Plan and manage department events from conception to execution, including speaker coordination, publicity, registration, catering, logistics, and on-site support.
• Provide guidance and administrative support to student society and student-led programmes, budgeting and engagement activities.
• Organise undergraduate and postgraduate student development and engagement initiatives.
• Conceptualise and organise alumni engagement initiatives and strengthen alumni relations through events and communications.
• Manage the department's webpages, alumni database, and social media platforms (LinkedIn, Facebook), developing publicity materials and stories.
• Perform other duties as assigned by the Department.

Job description

Working Hours:Mon - Thu 8:30am - 6pm, Fri 8:30am - 5:30pm

Job Scope:

• Lead and coordinate the Department's outreach and engagement initiatives,

• Work closely with faculty members and the Science Dean’s Office (SDO) to support faculty-wide programmes and initiatives, including scholarship and award nominations, alumni and student features

• Plan and manage department events from conception to execution, including programme planning, speaker coordination, publicity, registration, catering, logistics, venue setup, and on-site event support.

• Provide guidance and administrative support to the student society and student-led programmes, budgeting and engagement activities.

• Organise and support undergraduate and postgraduate student development and engagement initiatives

• Conceptualise and organise alumni engagement initiatives and support the Department's efforts to strengthen alumni relations through events, communications, and networking activities.

• Manage and maintain the Department's webpages, alumni database, and social media platforms (e.g. LinkedIn and Facebook), including developing publicity materials and identifying student and alumni stories to promote departmental achievements and engagement.

• Perform other duties as assigned by the Department

Requirements:

• Preferably a Bachelor's degree in any field.

• Experience in the following fields would be an added bonus:Community engagement, Public relations, Partnership relations, Marketing, Customer success, Event coordination

• Savvy with social media platforms,content editing tools and video and photo-editing software, and web content management system, social media management tools.

This hiring is supported by NTUC's e2i.

We regret to inform that only shortlisted candidates will be contacted, thank you!