Admin Coordinator: Patient Care & Team Support (Part-Time)

North Island - Hawkes Bay Hastings; Hastings; On-site; NZD 50,000 - 66,000; Part time

Job summary

Health New Zealand | Te Whatu Ora is seeking an Administration Coordinator to support the Older Persons Mental Health team and the broader Mental Health and Addiction Services in Hawke's Bay. This role covers reception, records management, referrals, data entry, and document preparation in a fast-paced environment.

You will contribute to high-quality care for patients and whānau, ensuring confidential handling of information and seamless administrative operations across the service.

Qualifications

• Three years of administration experience in a busy environment.
• Excellent customer service and communication skills.
• Strong organisational skills and ability to prioritise competing demands.
• Advanced computer skills, including Microsoft Office applications.
• High attention to detail and handling confidential information.
• Experience managing records, data entry, and admin systems.
• Ability to work independently while contributing to a team.
• Commitment to Te Tiriti o Waitangi and equitable services.

Responsibilities

• Provide comprehensive administrative and reception support to the Older Persons Mental Health team and wider Mental Health and Addiction Services.
• Ensure efficient day-to-day operation of administrative functions and support clinicians, patients, and whānau with timely service delivery.
• Handle health records management, referral processing, data entry, document preparation, and general office coordination.

Skills

Administration

Customer service

Communication

Organization

MS Office

Confidentiality

Teamwork/Independence

Tools

Microsoft Office

Job description

Health New Zealand | Te Whatu Ora is seeking an Administration Coordinator to support the Older Persons Mental Health team and the broader Mental Health and Addiction Services in Hawke's Bay. This role covers reception, records management, referrals, data entry, and document preparation in a fast-paced environment.

You will contribute to high-quality care for patients and whānau, ensuring confidential handling of information and seamless administrative operations across the service.