Executive Assistant

Graham Consulting; Southland; On-site; NZD 65,000 - 90,000; Full time

Job summary

Graham Consulting is seeking an Executive Assistant to provide high-level support to senior management in a fast-paced, values-driven environment.

You will manage diaries, coordinate meetings, prepare reports and presentations, handle travel arrangements, and act as a contact for stakeholders while maintaining confidentiality. The role emphasizes meticulous organisation, initiative, and discretion.

Qualifications

• Proven experience as an Executive Assistant or in a similar high-level administrative role.
• Exceptional organisational and time management skills.
• Strong written and verbal communication abilities.
• A high level of attention to detail and the ability to manage multiple tasks efficiently.
• Proficiency in Microsoft Office Suite and other relevant software.
• A proactive approach, with the ability to anticipate needs and take initiative.
• Professionalism, discretion, and a positive attitude.

Responsibilities

• Providing comprehensive administrative support to senior leaders, including diary management, meeting coordination, and email correspondence.
• Preparing reports, presentations, and documents to a high standard.
• Coordinating meetings, taking minutes, and ensuring follow-up actions are completed.
• Managing communication on behalf of senior leaders, while maintaining professionalism and confidentiality.
• Organising events, conferences, and stakeholder engagements.
• Maintaining accurate records and filing systems.
• Acting as a key point of contact for internal and external stakeholders.
• Managing travel arrangements and itineraries as required.

Skills

Executive support

Diary management

Meeting coordination

Email management

Communication

Attention to detail

Discretion

Tools

Microsoft Office Suite

Job description

Support senior leadership in a dynamic and fast-paced environment

Our client, is seeking a dedicated and efficient Executive Assistant to provide high-level support to senior management. This is an excellent opportunity to make a meaningful impact within a dynamic and values-driven environment.

About the Role:

As an Executive Assistant, you will be responsible for:

Providing comprehensive administrative support to senior leaders, including diary management, meeting coordination, and email correspondence.

Preparing reports, presentations, and documents to a high standard.

Coordinating meetings, taking minutes, and ensuring follow-up actions are completed.

Managing communication on behalf of senior leaders, while maintaining professionalism and confidentiality.

Organising events, conferences, and stakeholder engagements.

Maintaining accurate records and filing systems.

Acting as a key point of contact for internal and external stakeholders.

Managing travel arrangements and itineraries as required.

About You:

To succeed in this role, you will have:

Proven experience as an Executive Assistant or in a similar high-level administrative role

Exceptional organisational and time management skills.

Strong written and verbal communication abilities.

A high level of attention to detail and the ability to manage multiple tasks efficiently.

Proficiency in Microsoft Office Suite and other relevant software.

A proactive approach, with the ability to anticipate needs and take initiative.

Professionalism, discretion, and a positive attitude.