Admin Assistant

CardioScan; New Plymouth; On-site; NZD 24,000 - 32,000; Part time

Job summary

CardioScan in New Plymouth, New Zealand, is seeking an Admin Assistant to be the first point of contact for patients and support daily clinic operations. This part-time role (24 hours per week) covers appointments, patient records, reception and general administration to maintain a smooth, patient‑centred service.

You’ll be highly organised, tech‑savvy, with experience in Microsoft 365 and patient management systems, delivering professional and empathetic patient interactions while helping the

Qualifications

• 3+ years' experience in administration, patient services, reception or office support.
• Highly organised with ability to manage multiple priorities.
• Clear, professional and empathetic communication with patients.

Responsibilities

• Manage appointments and patient records.
• Handle reception and office administration.
• Support day-to-day clinic operations to maintain a patient-friendly environment.
• Assist with other administrative tasks as required.

Skills

Administrative experience

Patient services

Organised

Microsoft 365

Patient management systems

Communication

Tools

Microsoft 365

Patient management systems

Job description

Have you built a strong foundation in healthcare administration, patient services or medical reception and are now looking to grow your career with a fast-growing global diagnostics and MedTech business?

Role: Admin Assistant

Location: New Plymouth, New Zealand (Part-time, 24 hours a week)

The Role:

As our Admin Assistant, you'll be the first point of contact for patients while supporting the day-to-day operations of our New Plymouth clinic. In this varied role, you'll manage appointments, patient records, reception and office administration, while helping maintain a well-organised clinical environment that delivers an exceptional patient experience.

What's in it for you

• A varied role spanning administration, patient support, workplace coordination and healthcare operations
• The opportunity to work alongside experienced healthcare professionals in a growing global MedTech organisation
• Exposure to a broad range of business functions and healthcare operations
• Ongoing learning and development opportunities to support your career growth
• A supportive and collaborative team environment where initiative and teamwork are valued
• The chance to contribute to improving patient outcomes and experiences every day

Who we're looking for

Years of experience matter less than how you operate.

You're someone who:

• Has 3+ years' experience in administration, patient services, reception or office support roles. (healthcare is desirable but not essential)
• Is highly organised, detail-oriented and able to manage multiple priorities simultaneously
• Is tech-savvy, with experience using Microsoft 365 and patient management systems, and quickly adapts to new technologies and administrative processes
• Provides exceptional patient service through clear, professional and empathetic communication

Why CardioScan

We're a fast-growing global diagnostics company helping healthcare professionals deliver earlier, more accurate diagnoses for patients with heart, lung and sleep-related conditions. Joining us means:

• A front-row seat to growth at a global MedTech business scaling fast
• Ongoing investment in your professional development and career growth
• Opportunities to broaden your skills and grow with the business as it expands
• Quarterly awards, birthday leave and a global Employee Assistance Program (EAP)

CardioScan is an equal opportunity employer committed to attracting and retaining a diverse workforce.