Accounts Payable Specialist

Aotearoa New Zealand Association of Social Workers; Ōrākei; Hybrid; NZD 65,000 - 90,000; Full time

Benefits offered by this job

Formal training

Hybrid office environment

Job summary

Corpay is seeking an Accounts Payable Specialist to join our Ellerslie office in a hybrid role. You will process supplier invoices, manage merchant accounts, and ensure prompt payments for staff, contributing to smooth financial operations.

Reporting to the Senior Financial Accountant, you will reconcile statements, support month-end close, and collaborate with internal teams and vendors. Experience with Dynamics 365 Finance & Operations is preferred.

Qualifications

• Detail-oriented and organized, with high accuracy in financial tasks.
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Responsibilities

• Invoice Processing: Review, verify, and process invoices from vendors and service providers with correct coding.
• Payment Management: Prepare payment batches and coordinate timely payments.
• Vendor Relations: Communicate with vendors and resolve payment discrepancies.
• Expense Reconciliation: Reconcile vendor statements and assist month-end close.
• Documentation: Maintain organised records and ensure audit compliance.
• Reporting: Generate AP reports and balance sheet reconciliations.
• Process Improvement: Identify and implement AP process improvements.

Skills

Attention to detail

Organised

Time management

Strong communicator

Team collaboration

Tools

Microsoft Dynamics 365 Finance & Operations

Job description

Corpay is currently on the lookout for a dynamic and highly organised person to join our team as an Accounts Payable Specialist. This role sits within the Accounting & Finance division of our Ellerslie office. Your focus will be processing Business Fuel Card and Cardlink supplier invoices, managing merchant accounts, payables and queries, and ensuring the prompt and accurate payment of staff.

Joining a high-performing finance team, you’ll play a key role in ensuring our financial operations run smoothly, helping us deliver exceptional service and keep things on track. You’ll report directly to the Senior Financial Accountant and be responsible for accurately processing invoices, reconciling supplier statements, and collaborating with internal departments and external vendors to ensure efficient financial operations. This role requires strong attention to detail, a proactive approach, and expertise in D365. You will be a key contributor to maintaining the financial health and integrity of the organisation!

How We Work

As the Accounts Payable Specialist, you will be expected to work in a hybrid office environment. Corpay will set you up for success by providing:

Assigned workspace in Ellerslie office

Formal, hands-on training

Role Responsibilities

As the Accounts Payable Specialist, your responsibilities will include:

Invoice Processing: Review, verify, and process invoices from vendors, suppliers, and service providers. Ensure accuracy, correct coding, and adherence to company policies and procedures for our Australian and New Zealand accounts – this includes corporate credit card reconciliations and staff reimbursements.

Payment Management: Prepare payment batches, including electronic funds transfers, and other payment methods. Coordinate with the finance team to ensure timely and accurate payments.

Vendor Relations: Establish and maintain positive relationships with vendors and suppliers. Respond to vendor inquiries, resolve payment discrepancies, and address any issues or concerns.

Expense Reconciliation: Reconcile vendor statements and other accounts to ensure accurate recording of transactions and resolve any discrepancies or outstanding items. Assist in the completion of month-end close in a timely and accurate manner

Documentation: Maintain organised and up-to-date records of invoices, payments, and related documentation. Ensure compliance with audit standards

Reporting: Generate and analyse accounts payable reports, including aging reports, and creditor related balance sheet reconciliations

Process Improvement: Identify opportunities to streamline and enhance accounts payable processes, contribute to process improvements, and assist in implementing best practices.

Qualifications & Skills

This position requires a detail-oriented and organized individual who can competently work autonomously and manage your own workload. You are computer literate with touch-typing skills and hold a high level of attention to detail. You pride yourself on your accuracy and great time management skills. Having previous work experience in payments or banking in an office setting is a plus.

To be considered for this role, you must have the following skills and experience:

At least 2 years of experience in AP, finance administration and support across multiple business entities (NZ and AU)

Proficient computer skills, ideally Microsoft Dynamics 365 Finance & Operations

Strong analytical mindset with high accuracy in financial transactions.

Confident communicator with a collaborative, team-focused approach.

Organised, deadline-driven, and able to work effectively in a fast-paced environment.