Accounts Payable Officer

Fred Recruitment Pte Ltd; New Zealand; Hybrid; NZD 52,000 - 70,000; Full time

Job summary

Fred Recruitment Pte Ltd in New Zealand is seeking an Accounts Payable Administrator for our client in the fleet industry. You will process invoices for 300+ suppliers using Microsoft Dynamics 365 BC, with a mix of manual tasks and system automation.

The role requires accuracy, strong communication and the ability to handle daily, weekly and monthly payment runs. Initially on-site for three months, the role then offers a hybrid arrangement with two days WFH.

Qualifications

• Adept at precise data entry and invoice validation.
• Experience with MS Dynamics 365 BC is a plus.
• Strong Excel proficiency required.
• Ability to work across accounting systems.

Responsibilities

• Check supplier invoices are valid, properly authorised and correctly coded before processing
• Run accurate, timely payment runs (daily, weekly, monthly)
• Maintain and update supplier master data
• Resolve supplier queries promptly
• Help with daily bank statement coding, journals and cashflow when needed
• Cover AP Administrator tasks during leave
• Suggest improvements to AP processes, automation or efficiencies

Skills

Attention to detail

Data entry speed

Excel skills

Organised approach

Multiple systems

Automation experience

Tools

Microsoft Dynamics 365 BC

Job description

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Fred Recruitment Pte Ltd – Epsom, North Island

The Client
Our client is a very well known and highly reputable firm in the fleet industry. This is a genuinely stable, well-run finance function with a close-knit team and a business that looks after its people. With so little movement within the finance team, it is vital that the next person is a great fit. This looks like someone who is really accurate, an enjoyable personality who is a friendly, reliable addition to the team, someone who is happy processing manually as well as with automation, happy to get on the phones and emails when needed, with excellent communication skills. You wont necessarily be seeking growth - the role is AP focused, and offers great stability for someone who wants a consistent reliable work place for the long term future.
The Role
You'll work alongside another Accounts Payable Administrator processing invoices and payment runs across 300+ active suppliers, using Microsoft Business Central. Some of it's routine and manual, so accuracy and consistency matter more than pace.

• Check supplier invoices are valid, properly authorised and correctly coded before processing
• Run accurate, timely payment runs (daily, weekly, monthly)
• Maintain and update supplier master data across accounting and operating systems
• Resolve supplier queries in good time
• Help with daily bank statement coding, journals and cashflow when needed
• Cover the Accounts Payable Administrator's tasks while they're on leave
• Suggest improvements to AP processes, training, automation or efficiencies are all welcome (experience with this a bonus)

Hybrid once you're settled in. You'll be on-site for the first three months while you learn the systems and the team, then a mix of home and office, with 2 days WFH.
About You
This will suit someone mature in their approach to work, who takes pride in getting the detail right and wants to settle into a role for the long haul rather than another stepping stone.

• Strong attention to detail and accuracy under a steady workload
• Good data entry speed and solid Excel skills
• A methodical, organised approach to your day
• Comfortable working across multiple systems
• Automation or AI-driven efficiency experience is a bonus, not a must