Accounts Payable Specialist

Cardlink Systems LTD; Auckland; Hybrid; NZD 65,000 - 85,000; Full time

Benefits offered by this job

Assigned workspace in Ellerslie office

Company-issued equipment

Formal, hands-on training

Job summary

Corpay is seeking an Accounts Payable Specialist to join our Ellerslie-based finance team. You will process supplier invoices, manage payments, and reconcile statements for NZ and AU accounts in a hybrid office environment.

You will report to the Senior Financial Accountant and work with internal teams and vendors to ensure accurate, timely processing and strong financial controls, using Dynamics 365.

Qualifications

• At least 2 years of experience in AP, finance administration across NZ/AU
• Proficient with Microsoft Dynamics 365 Finance & Operations
• Strong analytical skills and high financial accuracy

Responsibilities

• Process invoices from vendors and service providers with accurate coding
• Prepare payment batches and coordinate with the team for timely payments
• Reconcile vendor statements and support month-end close

Skills

Accounts Payable

Finance Administration

Vendor relations

Attention to detail

Communication

Tools

Dynamics 365 Finance

Job description

Your role

Corpay is currently on the lookout for a dynamic and highly organised person to join our team as an Accounts Payable Specialist. This role sits within the Accounting & Finance division of our Ellerslie office. Your focus will be processing Business Fuel Card and Cardlink supplier invoices, managing merchant accounts, payables and queries, and ensuring the prompt and accurate payment of staff. Joining a high-performing finance team, you’ll play a key role in ensuring our financial operations run smoothly, helping us deliver exceptional service and keep things on track. You’ll report directly to the Senior Financial Accountant and be responsible for accurately processing invoices, reconciling supplier statements, and collaborating with internal departments and external vendors to ensure efficient financial operations. This role requires strong attention to detail, a proactive approach, and expertise in D365. You will be a key contributor to maintaining the financial health and integrity of the organisation!

How We Work

As the Accounts Payable Specialist, you will be expected to work in a hybrid office environment.

Corpay will set you up for success by providing:

• Assigned workspace in Ellerslie office
• Company-issued equipment
• Formal, hands-on training

Role Responsibilities

• Invoice Processing: Review, verify, and process invoices from vendors, suppliers, and service providers. Ensure accuracy, correct coding, and adherence to company policies and procedures for our Australian and New Zealand accounts – this includes corporate credit card reconciliations and staff reimbursements.
• Payment Management: Prepare payment batches, including electronic funds transfers, and other payment methods. Coordinate with the finance team to ensure timely and accurate payments.
• Vendor Relations: Establish and maintain positive relationships with vendors and suppliers. Respond to vendor inquiries, resolve payment discrepancies, and address any issues or concerns.
• Expense Reconciliation: Reconcile vendor statements and other accounts to ensure accurate recording of transactions and resolve any discrepancies or outstanding items. Assist in the completion of month-end close in a timely and accurate manner.
• Documentation: Maintain organised and up-to-date records of invoices, payments, and related documentation. Ensure compliance with audit standards.
• Reporting: Generate and analyse accounts payable reports, including aging reports, and creditor related balance sheet reconciliations.
• Process Improvement: Identify opportunities to streamline and enhance accounts payable processes, contribute to process improvements, and assist in implementing best practices.

Qualifications & Skills

This position requires a detail-oriented and organized individual who can competently work autonomously and manage your own workload. You are computer literate with touch-typing skills and hold a high level of attention to detail. You pride yourself on your accuracy and great time management skills. Having previous work experience in payments or banking in an office setting is a plus.

To be considered for this role, you must have the following skills and experience:

• At least 2 years of experience in AP, finance administration and support across multiple business entities (NZ and AU)
• Proficient computer skills, ideally Microsoft Dynamics 365 Finance & Operations
• Strong analytical mindset with high accuracy in financial transactions.
• Confident communicator with a collaborative, team-focused approach.
• Organised, deadline-driven, and able to work effectively in a fast-paced environment.

About Corpay

Corpay is a global technology organization that is leading the future of commercial payments with a culture of innovation that drives us to constantly create new and better ways to pay. Our specialized payment solutions help businesses control, simplify, and secure payment for fuel, general payables, toll and lodging expenses. Millions of people in over 80 countries around the world use our solutions for their payments.

At Corpay, we are committed to fostering an inclusive and respectful workplace where employees are valued for their diverse perspectives, experiences, and contributions. We believe that diversity, equity, and inclusion strengthen our teams, drive innovation, and support our continued success globally.

As part of our hiring process, offers of employment may be subject to the successful completion of pre-employment screening conducted by an authorized third-party provider, in accordance with applicable laws and Corpay policies. Screening requirements may include employment references, identity verification, criminal record checks, financial or sanctions screening, and other background checks relevant to the role and permitted by local law.

Notice to Recruitment Agencies and Search Firms

Corpay does not accept unsolicited resumes from agencies or search firms without a valid written agreement in place. Any unsolicited candidate submissions will become the property of Corpay, and no fees will be paid related to such submissions.

Learn more about Corpay: https://www.corpay.com

Equal Opportunity Employer

Corpay is committed to providing equal employment opportunities to all applicants and employees. Employment decisions are made without regard to race, color, religion, sex (including pregnancy), gender, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, marital status, genetic information, military or veteran status, or any other characteristic protected by applicable law. Corpay is committed to fostering an inclusive workplace where individuals are respected and valued for their diverse perspectives, experiences, and contributions. If you require reasonable accommodation during any part of the application or interview process, please notify a representative of the Human Resources Department.

Use of Artificial Intelligence in Hiring

Corpay may use artificial intelligence (AI) and other technology-enabled tools to support certain aspects of the recruitment process, such as application screening, candidate assessment, or interview scheduling. These tools are designed to enhance efficiency, consistency, and fairness throughout the hiring process. AI tools do not make final hiring decisions. All employment decisions involve human review. Corpay is committed to the responsible use of AI, including appropriate oversight and safeguards designed to support fair and unbiased outcomes.

Candidate Privacy Notice

For information about how Corpay processes personal information during the recruitment process, please review our Candidate Privacy Notice: https://www.corpay.com/privacy-policy.

Pay Philosophy

Corpay is committed to fair, equitable, and transparent compensation practices. Compensation decisions are based on objective, job-related factors including skills, experience, qualifications, and market benchmarks. Where required by applicable law, salary or compensation ranges will be included in the job posting or provided prior to the interview process, where required by applicable law. Additional compensation elements such as bonuses, incentives, benefits, or variable pay may apply where applicable.

Fast-growing, global, rewarding, fun, involved – at Corpay, we are all of these and more. If you are an experienced and self-motivated professional who can perform at a high level, you will be rewarded. If you have great ideas, we want to hear them. If you want your career to grow at the same rapid pace as our organization, this is the place for you. Whatever your area of expertise, you can take it to the next level at Corpay.