Accounts Payable Administrator

Bayley Corporation; Auckland; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Staff events

Perks and awards

Professional development

Job summary

Bayleys, New Zealand's leading full-service property company, is seeking an Accounts Payable Administrator based at the Head Office in Auckland. You will manage day-to-day supplier invoice processing, ensure controls are followed, and support month-end close within a large corporate finance team.

You will work with multiple internal teams to allocate costs accurately and respond promptly to supplier and internal inquiries.

Qualifications

• Ability to build strong relationships with finance and operational teams.
• Drive and passion to continuously improve both yourself and your surroundings.
• Familiarity with accounting concepts and ability to learn quickly with the right support.
• Ability to handle multiple companies with strong attention to detail and being results and time focused.
• Excellent interpersonal skills being able to effectively explain financial information to non-financial personnel.

Responsibilities

• Manage the day to day processing of supplier invoices ensuring they’re successfully captured in the system.
• Ensure that controls, processes, and procedures are being followed by the wider team.
• Process month end accounts payable close including assisting with accruals and reports.
• Resolve supplier queries and operation queries in a concise and timely manner.
• Review expense claims, credit card spend, and place orders for data as when required.
• Process payment runs and supplying relevant information that allows managers to review the payment runs.
• Manage supplier master data ensuring that suppliers are captured correctly in the system ready for review.
• Support managers as and when required for payables related inquiries.

Skills

Relationship building

Continuous improvement

Accounting concepts

Multi-company handling

Interpersonal communication

Job description

Collaborative team environment with experienced support

Excellent exposure to large corporate operations and accounts payable systems

Wholly New Zealand owned business, sustainably growing and heavily invested in the community

The Company

Bayleys is New Zealand’s largest full-service national property company with over 2,000 staff and 100 offices nationwide. From humble family beginnings, Bayleys has become an iconic brand whilst remaining proudly 100% NZ owned. Here at Bayleys, we are passionate about growing alongside the communities we are a part of which includes our talented staff, working to achieve the best possible outcome and to be Altogether Better.

The Role

Based at the Bayleys Head Office in the Wynyard Quarter of Auckland City the Accounts Payable Administrator, as a part of the Finance Team, manages the day to day accounts payable processing.

This includes working alongside various teams both within and outside of finance to ensure correct allocation of costs and that processes and procedures are followed.

Skills and Experience

Ability to build strong relationships with finance and operational teams

Drive and passion to continuously improve both yourself and your surroundings

Familiarity with accounting concepts and ability to learn quickly with the right support

Ability to handle multiple companies with strong attention to detail and being results and time focused

Excellent interpersonal skills being able to effectively explain financial information to non-financial personnel

Responsibilities

Manage the day to day processing of supplier invoices ensuring they’re successfully captured in the system

Ensure that controls, processes, and procedures are being followed by the wider team

Process month end accounts payable close including assisting with accruals and reports

Resolve supplier queries and operation queries in a concise and timely manner

Review expense claims, credit card spend, and place orders for data as when required

Process payment runs and supplying relevant information that allows managers to review the payment runs

Manage supplier master data ensuring that suppliers are captured correctly in the system ready for review

Support managers as and when required for payables related inquiries

What We Can Offer You

We’re looking for someone who’s energetic and well driven to do the best job they can with strong attention to detail and a willingness to continuously learn and develop. In doing so, you will be fully supported by a team that shares similar values who will work diligently to help you acclimatise, grow, and thrive. You will be a part of a dedicated Accounts Payable team who will help you ease into the role, ensuring that you have a strong understanding of the systems and processes in place, allowing you to become a source of payables knowledge. Additionally, the wider Finance team is on hand to help you develop your accounting knowledge which will enable you to understand the financial impact of payables, beyond the processing of it. This role is unique in that it encompasses many business lines of the Bayleys Group, has involvement in management reporting, payables processing, and analysis work and is hugely visible. It enables you to gain a wealth of experience at a large corporate, during which you will be working with very experienced and knowledgeable staff. Bayleys also invests significantly into its own staff and there are many staff events, perks, and awards that come as part of the work environment.