Accounts Payable

Qube Careers; Auckland; On-site; NZD 42,000 - 60,000; Full time

Job summary

Qube Careers is seeking an organised Accounts Payable Officer to join our finance team in New Zealand. This entry-level role supports the processing of supplier invoices, record maintenance and timely payments in a fast-paced environment.

You will learn practical accounts payable processes, data entry accuracy and supplier relationship management while contributing to strong financial controls.

Qualifications

• Starting out in finance or accounts career and eager to learn.
• Strong attention to detail and accuracy.
• Clear and professional communication with suppliers and stakeholders.
• Organised, reliable and able to manage routine processing tasks within deadlines.
• Basic numeracy and comfort handling invoices, payments and reconciliations.
• Willingness to follow procedures and escalate issues when unsure.
• Experience in administration, data entry or finance support is advantageous but not required.
• Basic computer skills and familiarity with Excel are desirable.

Responsibilities

• Enter supplier invoices accurately into the accounting system and correct OCR or scanning errors.
• Check invoice information for completeness, accuracy and documentation.
• Maintain up-to-date supplier details (contact, payment details, supporting records).
• Communicate with suppliers, managers and internal stakeholders about processing, approvals and payments.
• Assist with organising payment runs in line with terms and procedures.
• Complete supplier statement reconciliations and follow up on discrepancies.
• Help resolve invoice and payment queries and escalate issues as needed.
• Maintain electronic records and filing to support audit and controls.
• Contribute to continuous improvement by identifying recurring invoice issues.

Skills

Attention to detail

Organised

Communication

Numeracy

Tools

Excel

Accounting software

Job description

About Qube

Qube is Australia’s largest provider of integrated import and export logistics services, with operations across Australia, New Zealand and South-East Asia. With a strong focus on safety, wellbeing, opportunity, performance and doing what we say we will do, our people play an important role in keeping supply chains moving and communities connected.

About the Role

We are looking for an organised and detail-focused Accounts Payable Officer to join our finance team in an entry-level capacity. This is a great opportunity for someone starting their finance career who is keen to build practical accounts payable experience in a supportive, fast-paced environment.

In this role, you will support the accurate and timely processing of supplier invoices and payments, maintain supplier records, assist with payment preparation, respond to supplier and internal queries, and contribute to effective financial controls and positive supplier relationships.

What You’ll Do

• Enter supplier invoices accurately into the accounting system and correct OCR or scanning-related errors before processing.


• Check invoice information for completeness, accuracy and appropriate supporting documentation.


• Maintain up-to-date supplier details, including contact information, payment details and required supporting records.


• Communicate professionally with suppliers, managers and internal stakeholders regarding invoice processing, approvals, payment dates and query resolution.


• Assist with organising payment runs in line with agreed payment terms, approval requirements and internal procedures.


• Complete supplier statement reconciliations, identify discrepancies and follow up outstanding items in a timely manner.


• Support the resolution of invoice and payment queries, escalating issues where required.


• Maintain accurate electronic records and filing to support audit, reporting and internal control requirements.


• Contribute to continuous improvement by identifying recurring invoice errors, supplier issues or process inefficiencies.

About You

• You are starting out in your finance or accounts career and are eager to learn.


• You have strong attention to detail and take pride in accuracy.


• You communicate clearly and professionally with suppliers and internal stakeholders.


• You are organised, reliable and able to manage routine processing tasks within deadlines.


• You have basic numeracy skills and confidence working with invoices, payment information and reconciliations.


• You are comfortable following procedures, asking questions when unsure and escalating issues appropriately.


• Previous experience in administration, data entry, customer service or finance support would be advantageous but is not essential.


• Basic Microsoft Excel and general computer skills are desirable.


• Exposure to an accounting or accounts payable system, or a qualification in accounting, business administration or finance, would be beneficial but is not required.

Why Qube?

At Qube, you will be part of an experienced team that values integrity, reliability and inclusion. This role offers the chance to develop foundational accounts payable, supplier management and finance administration skills, with potential to grow into broader finance or accounting support roles over time.

Requirements

Eligibility to work in New Zealand and ability to pass a pre-employment medical, drug test, and MOJ Criminal History Check.