Prosjektadministrasjonskoordinator – Rapporter og Drift

IKM Consultants AS; Haugesund; Hybrid; NOK 420,000 - 540,000; Full time

Job summary

IKM Consultants AS in Haugesund seeks an administrative professional to support weekly and monthly reporting, document control, and SAP/Proarc tasks in a project environment.

The role requires a relevant bachelor’s degree or equivalent experience, strong IT skills (especially Excel), and a structured, proactive work style. You will collaborate across teams to maintain accurate records and up-to-date organizational charts.

Qualifications

• A relevant bachelor's degree; extensive relevant experience can compensate for a lack of formal education.
• Proven experience in similar administrative roles within a project environment.
• Strong IT skills, particularly with Microsoft Excel.
• A structured, accurate, and methodical approach to work.
• Ability to thrive in a fast-paced environment with frequent changes.
• Excellent collaboration and communication skills.
• Experience with SAP is desirable.
• Familiarity with Proarc is an advantage.

Responsibilities

• Manage weekly reports, including reminders and distribution.
• Prepare and handle monthly reports.
• Manage outgoing and incoming correspondence, including archiving in Proarc.
• Order catering and refreshments for meetings.
• Update staffing information in our systems (mobilization, workload changes, demobilization).
• Administer access rights for systems like Teams groups.
• Maintain and update correspondence logs.
• Keep organizational charts and office maps up to date.
• Register third parties in SAP.

Skills

Excel

Collaboration

Communication

Structured work

Adaptability

IT proficiency

Education

Bachelor's degree or equivalent

Tools

SAP

Proarc

Job description

IKM Consultants AS in Haugesund seeks an administrative professional to support weekly and monthly reporting, document control, and SAP/Proarc tasks in a project environment.

The role requires a relevant bachelor’s degree or equivalent experience, strong IT skills (especially Excel), and a structured, proactive work style. You will collaborate across teams to maintain accurate records and up-to-date organizational charts.