Proactive Office Assistant - Organization & Events Support

PrestigeArch Luxembourg; Norway; On-site; NOK 166,000 - 199,000; Full time

Job summary

PrestigeArch Luxembourg is seeking an Office Assistant to join our busy US office. The role requires a highly organized, proactive individual to provide administrative support and help daily operations run smoothly.

You will manage schedules, answer calls and emails, organize files, prepare memos, order supplies, assist with events, and coordinate travel while maintaining confidentiality and attention to detail.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Minimum 1 year of experience in an office setting.
• Strong communication skills, both written and verbal.
• Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Perform general office duties such as answering phone calls, responding to emails, and managing schedules.
• Organize and maintain physical and digital files.
• Prepare and distribute correspondence, memos, letters, and forms.
• Order office supplies and maintain inventory.
• Assist with event planning and coordination.
• Coordinate travel arrangements for staff members.
• Process invoices and manage expense reports.
• Support other departments as needed.

Skills

Communication

Organization

Multitasking

Confidentiality

Attention to detail

Time management

Visa sponsorship

Education

High school diploma or equivalent

Associate's degree preferred

Tools

MS Office Suite (Word, Excel, PowerPoint)

Job description

PrestigeArch Luxembourg is seeking an Office Assistant to join our busy US office. The role requires a highly organized, proactive individual to provide administrative support and help daily operations run smoothly.

You will manage schedules, answer calls and emails, organize files, prepare memos, order supplies, assist with events, and coordinate travel while maintaining confidentiality and attention to detail.