Part-Time Facility Coordinator for Office Operations

FaciliTec; Oslo fylke; Remote; NOK 240,000 - 320,000; Part time

Job summary

FaciliTec seeks a part-time Facility Coordinator to support reliable day-to-day operations at the Novartis Norway office, acting as the first point of contact when something is not working.

The role covers visitor and access support, mail handling, supplies, confidential waste, and coordinating repairs within attendance hours (08:00–12:00). It uses a hot desk and involves working with defined site contacts and procedures.

Qualifications

• Must communicate professionally in Norwegian and English, verbally and in writing.

Responsibilities

• Visitor management during attendance hours and access control.
• Mail, parcels and courier handling and coordination.
• Answering calls and monitoring the generic mailbox.
• Badge administration and access records.
• Office supplies procurement and stock management.
• Practical site support and minor maintenance tasks.
• Confidential waste coordination and disposal following policies.
• Meetings, events and ad hoc support for room readiness and guests.
• Maintain quality and service records and report incidents.

Skills

Norwegian

English

Communication

Tools

Email

Office software

Access systems

Reporting tools

Job description

FaciliTec seeks a part-time Facility Coordinator to support reliable day-to-day operations at the Novartis Norway office, acting as the first point of contact when something is not working.

The role covers visitor and access support, mail handling, supplies, confidential waste, and coordinating repairs within attendance hours (08:00–12:00). It uses a hot desk and involves working with defined site contacts and procedures.