Office Manager

Industri-Matematik International AS; Fredrikstad; On-site; NOK 520,000 - 720,000; Full time

Benefits offered by this job

Competitive benefits package

Opportunities for professional develop

Job summary

Industri-Matematik International AS is seeking an organised Office Manager to oversee daily office operations and provide HR support in Fredrikstad. Based in the People & Culture team, you will help create structure, coordinate administrative tasks and ensure a welcoming workplace.

You will collaborate with managers across locations, handle invoices and contracts, and contribute to continuous process improvement. Fluency in Norwegian and English is essential, with knowledge of Polish a plus.

Qualifications

• Experience in administrative, office management, or HR support roles
• Strong administrative skills and good digital proficiency
• Good knowledge of Microsoft Office, particularly Outlook and Excel
• Strong communication skills in English and Norwegian

Responsibilities

• Oversee the day-to-day running of the office and maintain a well-organised, productive workplace
• Handle invoices, approvals and cost allocation
• Plan and coordinate internal activities, meetings and events
• Coordinate relationships with landlords and suppliers and manage purchases
• Provide ongoing HR administration and onboarding support for new employees
• Contribute to developing and improving processes to create a positive employee experience

Skills

Administrative experience

Digital proficiency

Tools

Outlook

Excel

Job description

• Sektor Privat

Oversee day-to-day office operations, handle HR administration, coordinate events, and support Norwegian operations in Fredrikstad.

• Experience in administrative, office management, or HR support roles
• Good knowledge of Microsoft Office, particularly Outlook and Excel
• Strong communication skills in both Norwegian and English
• Preferred: Knowledge of Polish
• Preferred: Experience with invoice processing and contract administration
• Competitive benefits package
• Opportunities for professional development

We are looking for a service-minded and organised Office Manager who enjoys supporting people, creating structure and making things run smoothly. If you thrive in a varied role where administration, office management and HR support come together, this could be the perfect opportunity for you!

About the Role

IMI Supply Chain Solutions is a leading software provider specialising in sustainable logistics and order management, with offices in Sweden, Norway, Poland and the UK. As our Office Manager, you will be part of our People & Culture team, which is responsible for HR and Office Management across the organisation. Together, we work to create a positive employee experience and a well-functioning workplace.

Based at our office in Fredrikstad, you will play a central role in supporting our Norwegian operations, while also providing administrative support to colleagues in other locations. You will work closely with the People & Culture team, managers and other functions across the business. Occasional travel to our other office locations is required as part of the role.

This is a varied and hands-on role where you will help create structure, improve ways of working and ensure that our employees receive the support they need in their everyday work.

The expected start date is January 2027.

Key Responsibilities:

Office Management:

Oversee the day-to-day running of the office and help maintain a welcoming, well-organised and productive working environment

Manage relationships with landlords and suppliers, and coordinate purchases, agreements and other office-related matters

Handle invoices, approvals and cost allocation

Plan and coordinate internal activities, meetings and events

Act as a point of contact, helping employees feel welcome, supported and included

HR and administrative support:

Provide ongoing HR administration and support with employee-related matters

Support the onboarding process and coordinate practical arrangements for new employees

Coordinate meetings and training sessions, and provide administrative support to managers and colleagues

Contribute to developing and improving processes and ways of working to create a positive employee experience

Your Profile

You have a genuine passion for service and enjoy helping people. You are proactive, organised and solution-oriented, with a keen eye for detail. You take initiative, work independently and are comfortable prioritising tasks in a dynamic environment. You enjoy finding practical solutions, improving processes and creating structure that helps both employees and the business succeed.

As a person, you are approachable, collaborative and thrive on building positive relationships. You take pride in contributing to a welcoming workplace where people feel supported, engaged and valued.

We Believe You Have:

Experience in a similar administrative, office management or HR support role

Strong administrative skills and good digital proficiency

Good knowledge of Microsoft Office, particularly Outlook and Excel

Strong communication skills in both Norwegian and English, written and spoken

Preferred Qualifications:

Knowledge of Polish

Experience with invoice processing and contract administration

Experience working in the IT industry

Why IMI?

At IMI, you will have the opportunity to make a real difference and contribute to our continued growth. We offer a workplace with a strong sense of team spirit, a high degree of autonomy and excellent opportunities for professional development.

Our culture is built on trust, collaboration, personal responsibility and continuous improvement. We believe in creating an environment where people feel included, are encouraged to take initiative and can grow together. We also offer a competitive benefits package, including additional vacation days and an attractive pension plan.

• Administrere HR Personalsystem
• Arrangementsorganisering
• Microsoft Office

IMI Supply Chain Solutions is a leading software provider specialising in sustainable logistics, order management and supply chain optimisation. With more than 400 customers across retail, wholesale, e-commerce and logistics, we help some of Europe's leading organisations streamline operations, improve customer service and future-proof their supply chains. We have offices in Sweden, Norway, Poland and the UK.