Office Administrator – Bergen/Høvik, Facilities & Events

Shearwater GeoServices; Bergen; On-site; NOK 420,000 - 540,000; Full time

Benefits offered by this job

Competitive salary and benefits

Varied role at center of Norway office

Work with colleagues globally

Culture of collaboration and ownership

Supportive workplace wellbeing

Job summary

Shearwater GeoServices is seeking an Office Administrator in Bergen to ensure smooth, efficient, and professional operations. You will be the first contact for employees, visitors, and suppliers, supporting day-to-day activities and collaborating with the Corporate Facilities Manager across Norway.

The role offers variety, opportunities to engage with senior staff, and a chance to contribute to a welcoming workplace culture while coordinating offices and events.

Qualifications

• Relevant education and/or significant administrative experience.
• 1–2 years in office administration, coordination, facilities support, or similar.
• Excellent organizational and planning skills.
• Strong interpersonal and communication skills.
• Ability to work independently and proactively manage priorities.
• Structured approach with strong attention to detail.
• Good written and spoken English skills.
• Competent user of Microsoft Office applications.

Responsibilities

• Coordinate day-to-day office administration in Bergen and provide remote support to Høvik.
• Support senior management, visiting executives, and employees across Norway locations.
• Manage visitor reception, supplier interactions, and events logistics.
• Assist onboarding/offboarding, relocation, and travel coordination when needed.
• Foster employee engagement and workplace wellbeing initiatives.

Skills

Office administration

Organizational skills

Communication

Independent work

Attention to detail

English proficiency

MS Office

Education

Relevant education or significant admin experience

Tools

Microsoft Office

Job description

Shearwater GeoServices is seeking an Office Administrator in Bergen to ensure smooth, efficient, and professional operations. You will be the first contact for employees, visitors, and suppliers, supporting day-to-day activities and collaborating with the Corporate Facilities Manager across Norway.

The role offers variety, opportunities to engage with senior staff, and a chance to contribute to a welcoming workplace culture while coordinating offices and events.