Lead Document Controller – Data Centre Projects

CTS Group; Fyresdal; On-site; NOK 900,000 - 1,100,000; Full time

Job summary

CTS Group in Fyresdal, Norway seeks an experienced Lead Document Controller to support major data centre projects across the UK and wider EMEA. You will report to Project Controls and lead governance and improvement of document control processes.

The role requires mentoring junior staff, coordinating with clients, consultants, and contractors, ensuring compliant, version-controlled, auditable records across project lifecycles.

Qualifications

• Minimum 3-5 years' experience in document control within construction, engineering, infrastructure, or data centre projects.
• Demonstrable experience leading document control activities on large-scale construction projects.
• Strong knowledge of project lifecycle documentation and information management principles.
• Experience working with document management systems such as Aconex, Autodesk Construction Cloud (ACC), Procore, SharePoint, Asite, or equivalent platforms.
• Excellent understanding of document numbering, revision control, transmittals, workflows, and audit requirements.
• Advanced Microsoft Office skills, particularly Excel.
• Strong organisational skills with exceptional attention to detail.
• Excellent communication and stakeholder management skills.
• Ability to manage multiple priorities within fast-paced project environments.
• Full professional proficiency in English, both written and spoken.

Responsibilities

• Lead and manage document control activities across multiple data centre construction projects.
• Develop, implement, and maintain document control procedures, standards, and best practices.
• Act as the primary point of contact for all document management and information control matters.
• Support and mentor Document Controllers and project administration teams, ensuring consistency across projects.
• Drive continuous improvement initiatives to enhance document control efficiency and data quality.
• Establish and maintain robust document control systems, workflows, and version control processes.
• Manage the receipt, review, distribution, tracking, and archiving of project documentation, including: Technical drawings, BIM deliverables, Specifications, RFIs and submittals, Contracts and commercial documentation, Permits and compliance records, Testing and commissioning documentation, Handover and close-out records.
• Ensure documents are correctly classified, stored, and maintained within project information management systems.
• Coordinate the flow of project documentation between clients, consultants, subcontractors, suppliers, and internal project teams.
• Monitor document review cycles and approval workflows, ensuring project deadlines are achieved.
• Provide training and guidance to project stakeholders on document control procedures and systems.
• Support internal and external audits relating to project documentation and information governance.
• Produce and distribute regular reports on document status, submissions, approvals, overdue items, and project KPIs.
• Maintain auditable records that comply with client requirements, contractual obligations, and CTS standards.
• Ensure compliance with ISO standards, information management protocols, and project governance requirements.
• Support project teams during commissioning, handover, and close-out phases to ensure complete and accurate documentation packages.

Skills

Document control

Leadership

Excel

Information management

Tools

Aconex

Autodesk Construction Cloud (ACC)

Procore

SharePoint

Asite

Job description

CTS Group in Fyresdal, Norway seeks an experienced Lead Document Controller to support major data centre projects across the UK and wider EMEA. You will report to Project Controls and lead governance and improvement of document control processes.

The role requires mentoring junior staff, coordinating with clients, consultants, and contractors, ensuring compliant, version-controlled, auditable records across project lifecycles.