International Administrative & Communications Manager

Nasjonalbiblioteket; Oslo fylke; On-site; NOK 700,000 - 850,000; Full time

Benefits offered by this job

Flexible hours

15-month contract

Central Oslo location

Job summary

Nasjonalbiblioteket is seeking an Administrative Operations Manager to support the Secretary General for AI4LAM, working from Oslo with occasional international travel. The role blends day-to-day administration with responsibility for communication channels, digital platforms and cross-border coordination.

You will oversee governance processes, document handling, and project support, ensuring timely, accurate information flows and a well-organised operation across a diverse, global community of

Qualifications

• Strong administrative and organisational skills.
• Excellent written and verbal communication with attention to detail.
• Experience with digital communication platforms and website management.
• Ability to manage multiple tasks in international environment.

Responsibilities

• Provide administrative, logistical and operational support to the Secretary General
• Support the Board of Directors, Expert Board and Secretariat with documentation, scheduling and coordination
• Prepare, circulate and archive agendas, reports and official documentation in a timely manner
• Establish, transition and maintain communication channels in line with organisational standards
• Oversee mailing lists, newsletters, community platforms and other communication tools, ensuring consistent and accurate dissemination of information
• Manage, design, update and maintain the AI4LAM website, ensuring that content is current, accessible and aligned with the communication strategy
• Plan, draft and produce the AI4LAM newsletter in coordination with the Secretary General, and maintain records of content and publication cycles
• Provide administrative support for projects, including documentation, coordination, reporting, partner communication and compliance with project requirements
• Coordinate monthly community calls, including scheduling, invitations, agendas, technical setup and follow-up documentation
• Support new and existing member organisations with onboarding, membership records, communication and documentation
• Support educational programmes, training activities and learning initiatives through scheduling, communication, documentation and participant administration

Skills

Administrative skills

Communication skills

Digital platforms

Project administration

Multicultural environment

English proficiency

Tools

CMS

Newsletter tooling

Job description

Nasjonalbiblioteket is seeking an Administrative Operations Manager to support the Secretary General for AI4LAM, working from Oslo with occasional international travel. The role blends day-to-day administration with responsibility for communication channels, digital platforms and cross-border coordination.

You will oversee governance processes, document handling, and project support, ensuring timely, accurate information flows and a well-organised operation across a diverse, global community of