Global Admin & Projects Manager — AI for Libraries

Nasjonalbiblioteket; Norway; On-site; NOK 700,000 - 850,000; Full time

Benefits offered by this job

Fitness membership reimbursement

Public Service Pension Fund

Job summary

AI4LAM seeks an Administrative Operations Manager to support its Secretary General with governance, software, projects and member community contact. The role combines day-to-day administration with communication channels, digital platforms and coordinating across an international organisation.

The role will be primarily based in Norway, with travel. The position is a temporary 100% role for 15 months, with a salary range of NOK 700,000–850,000 per year, depending on experience.

Qualifications

• Strong administrative and organisational skills.
• Excellent written and spoken English.
• Experience with digital communication platforms, website management and content production.
• Experience or familiarity with project administration and community coordination.
• Ability to manage multiple tasks and priorities in an international and multicultural environment.
• Personal suitability: professional, discreet and service-oriented.

Responsibilities

• Provide administrative, logistical and operational support to the Secretary General.
• Support the Board of Directors, Expert Board and Secretariat with documentation, scheduling and coordination.
• Prepare, circulate and archive agendas, reports and official documentation in a timely manner.
• Establish, transition and maintain communication channels in line with organisational standards.
• Oversee mailing lists, newsletters, community platforms and other communication tools, ensuring consistent and accurate dissemination of information.
• Manage, design, update and maintain the AI4LAM website, ensuring content is current and accessible.
• Plan, draft and produce the AI4LAM newsletter in coordination with the Secretary General.
• Provide administrative support for projects, including documentation, coordination, reporting and partner communication.
• Coordinate monthly community calls, including scheduling, invitations, agendas, technical setup and follow-up documentation.
• Support new and existing member organisations with onboarding, membership records, communication and documentation.
• Support educational programmes, training activities and learning initiatives.

Skills

Administrative skills

English proficiency

Digital platforms

Project administration

Multicultural environment

Discretion & professionalism

Job description

AI4LAM seeks an Administrative Operations Manager to support its Secretary General with governance, software, projects and member community contact. The role combines day-to-day administration with communication channels, digital platforms and coordinating across an international organisation.

The role will be primarily based in Norway, with travel. The position is a temporary 100% role for 15 months, with a salary range of NOK 700,000–850,000 per year, depending on experience.