Global Administrative & Operations Manager

Spørsmål om CV og søknad; Oslo fylke; On-site; NOK 700,000 - 850,000; Full time

Benefits offered by this job

Flexible working hours

Pension plan (Statens pensjonskasse)

Job summary

AI4LAM is seeking an Administrative Operations Manager to support the Secretary General and the governance team. The role is primarily based in Norway with some international travel, located at Solli plass, Oslo, Norway.

The position is temporary 100% for 15 months with flexible hours, a friendly professional community, and salary NOK 700,000–850,000 per year. Pension through Statens pensjonskasse and start as soon as possible.

Qualifications

• Solid administrative and organisational experience.
• Excellent written and verbal communication in English.
• Experience with digital platforms and website management.
• Experience coordinating projects and international teams.
• Ability to manage multiple tasks in a multicultural environment.
• Proficiency in English required.

Responsibilities

• Provide administrative, logistical and operational support to the Secretary General.
• Support the Board of Directors and Secretariat with documentation, scheduling and coordination.
• Prepare and archive agendas, reports and official documentation timely.
• Establish and maintain communication channels per standards.
• Oversee mailing lists, newsletters, and community platforms for dissemination.
• Manage AI4LAM website content, ensuring current and accessible information.
• Plan, draft and publish the AI4LAM newsletter with the Secretary General.
• Provide admin support for projects: documentation, coordination and reporting.
• Coordinate monthly community calls: scheduling, invitations, technical setup.
• Support onboarding and records for member organisations and training initiatives.

Skills

Administrative skills

Communication skills

Digital platforms

Website management

Content production

Project administration

Community coordination

English proficiency

Job description

AI4LAM is seeking an Administrative Operations Manager to support the Secretary General and the governance team. The role is primarily based in Norway with some international travel, located at Solli plass, Oslo, Norway.

The position is temporary 100% for 15 months with flexible hours, a friendly professional community, and salary NOK 700,000–850,000 per year. Pension through Statens pensjonskasse and start as soon as possible.