Halden: Dynamic Office & Admin Coordinator

A.P. Moller - Maersk; Halden; On-site; NOK 350,000 - 480,000; Full time

Job summary

Maersk in Halden seeks an organized Office & Admin Coordinator to join the team at our Halden office. You will develop standardized office processes and handle daily administrative tasks, including supplies, meetings, and correspondence.

You will oversee facilities, ensure safety compliance, and greet guests while supporting various internal teams. The role also involves event support and document handling to maintain efficient operations.

Qualifications

• Experience in administrative or receptionist roles.
• Fluency in Norwegian and English, both written and spoken.
• Strong multitasking and organizational skills.
• Customer-oriented mindset and professional communication.

Responsibilities

• Develop and maintain standardized processes for office and admin operations.
• Manage day-to-day administration: supplies, meetings, and correspondence.
• Oversee facility management, including maintenance, repairs, and security.
• Ensure common areas and conference facilities are well-presented and functional.
• Ensure compliance with health, safety, and environmental regulations.
• Welcome guests and internal colleagues to provide a positive experience.
• Manage phone desk/switchboard and support other admin tasks.
• Assist in organizing company events and workshops.
• Handle scanning and processing of official documents.

Skills

Customer-focused

Office administration

Multitasking

Communication

Tools

MS Office

Job description

Maersk in Halden seeks an organized Office & Admin Coordinator to join the team at our Halden office. You will develop standardized office processes and handle daily administrative tasks, including supplies, meetings, and correspondence.

You will oversee facilities, ensure safety compliance, and greet guests while supporting various internal teams. The role also involves event support and document handling to maintain efficient operations.