Dynamic Office & Admin Coordinator (Multilingual)

APM Terminals; Isebakke; On-site; NOK 420,000 - 600,000; Full time

Job summary

Maersk in Halden is seeking an organized Office & Admin Coordinator to ensure smooth office operations and a welcoming work environment. You will manage supplies, meetings, facilities, and documentation while supporting health, safety, and environmental compliance.

Role requires Norwegian and English fluency, a customer‑oriented mindset, and strong multitasking in a dynamic, international setting. Driving license is a plus. This is a full‑time on‑site position at Halden.

Qualifications

• Proven experience in administrative / receptionist roles.
• Proficiency in MS Office.
• A customer-oriented mindset with excellent communication skills.
• Fluency in Norwegian and English, both spoken and written.
• A responsible, committed, and sociable individual with strong multitasking abilities.
• Ability to prioritize tasks and meet deadlines efficiently.

Responsibilities

• Develop and maintain standardized processes for office and admin operations.
• Manage day-to-day administrative tasks, including managing office supplies, coordinating meetings, and handling correspondence.
• Oversee facility management, including maintenance, repairs, and security.
• Ensure that common areas and conference facilities are representative and functioning.
• Ensure compliance with health, safety, and environmental regulations.
• Welcome guests, customers, and internal colleagues, ensuring a positive experience.
• Manage the phone desk/switchboard and assist other functions in the organization with various administrative tasks.
• Assist in organizing company events, such as seminars, team‑building activities, parties, and workshops.
• Handle scanning and processing of all incoming/outgoing official documents.
• Manage a cost‑efficient office operations with constant focus on optimizing our supplier cost base.

Skills

Administrative experience

Receptionist experience

Customer-oriented mindset

Fluent Norwegian and English

Multitasking

Time management

Tools

MS Office

Job description

Maersk in Halden is seeking an organized Office & Admin Coordinator to ensure smooth office operations and a welcoming work environment. You will manage supplies, meetings, facilities, and documentation while supporting health, safety, and environmental compliance.

Role requires Norwegian and English fluency, a customer‑oriented mindset, and strong multitasking in a dynamic, international setting. Driving license is a plus. This is a full‑time on‑site position at Halden.