Dynamic Office & Admin Coordinator — Halden

Arbeidsplassen; Isebakke; On-site; NOK 360,000 - 480,000; Full time

Job summary

Maersk is seeking an organized Office & Admin Coordinator for our Halden office. You will ensure smooth office operations, maintain administrative functions, and foster a welcoming environment for staff and visitors.

The role requires proven admin/reception experience, fluency in Norwegian and English, and a driving license. You will manage supplies, meetings, communications, and events while upholding safety and cost efficiency.

Qualifications

• Proven experience in administrative / receptionist roles.
• Fluency in Norwegian and English, both spoken and written.
• Driving license is required.
• Proficiency in MS Office and basic IT skills.

Responsibilities

• Develop and maintain standardized office and admin processes.
• Handle day-to-day administrative tasks including supplies, meetings, and correspondence.
• Oversee facility management including maintenance and security.
• Ensure common areas and conference facilities are representative and functioning.
• Ensure compliance with health, safety, and environmental regulations.
• Welcome guests and internal colleagues to provide a positive experience.
• Manage the phone desk/switchboard and support other administrative tasks.
• Assist in organizing company events such as seminars and workshops.
• Scan and process incoming/outgoing official documents.
• Contribute to cost-efficient office operations by optimizing supplier costs.

Skills

MS Office proficiency

Customer-oriented

Fluent Norwegian

Fluent English

Driving license

Multitasking

Prioritization

Job description

Maersk is seeking an organized Office & Admin Coordinator for our Halden office. You will ensure smooth office operations, maintain administrative functions, and foster a welcoming environment for staff and visitors.

The role requires proven admin/reception experience, fluency in Norwegian and English, and a driving license. You will manage supplies, meetings, communications, and events while upholding safety and cost efficiency.