Facilities Administrative Assistant – £35,000

www.law-choice.com - Jobboard; London; On-site; NOK 355,000 - 456,000; Full time

Job summary

Law Choice is seeking a highly organised administrator to support a busy professional services office in London. This full-time, office-based role focuses on efficient administration, precise record-keeping and proactive service to colleagues and clients.

You will manage facilities enquiries, coordinate contractors and suppliers, maintain office systems, and assist with onboarding and office projects. Strong MS Office skills and a professional approach are essential.

Qualifications

• Experience in a similar role within a professional office environment.
• Strong organisational and administrative skills.
• Excellent attention to detail.
• Confident communicator with a professional manner.

Responsibilities

• Manage facilities enquiries and maintain shared inboxes.
• Coordinate contractors, suppliers and internal requests.
• Maintain records, spreadsheets and office systems.
• Order office supplies and process invoices.
• Support new joiner administration and office projects.

Skills

Organisational skills

Administrative skills

Attention to detail

Professional communication

Prioritising tasks

Tools

Microsoft Word

Microsoft Excel

Job description

location: London | Full-Time | Office Based

We’re looking for a highly organised and proactive administrator to support the smooth running of a busy professional services office. This role is ideal for someone with strong administration skills, excellent attention to detail and a customer-focused approach.

Key responsibilities:

• Managing facilities enquiries and maintaining shared inboxes.
• Coordinating contractors, suppliers and internal requests.
• Maintaining records, spreadsheets and office systems.
• Ordering office supplies and processing invoices
• Supporting new joiner administration and office projects.

About you:

• Experience in a similar role within a professional office environment
• Strong organisational and administrative skills.
• Excellent attention to detail.
• Confident communicator with a professional manner.
• Good knowledge of Microsoft Office, particularly Word and Excel.
• Able to prioritise tasks and work effectively in a fast-paced environment.

A great opportunity to join a professional organisation in a varied administrative role with plenty of responsibility and exposure across the business