Business Admin (Japanese Speaking)

Adecco; London; On-site; NOK 405,000 - 531,000; Full time

Benefits offered by this job

Competitive day rate

12-month contract

Professional environment

Stakeholder exposure

Broad admin experience

Job summary

Adecco is seeking a highly organised Business Administration Assistant in London to provide day-to-day administrative support, coordinate documentation, support procurement, and assist with budgeting and reporting. The role offers onsite, full-time work in a corporate environment with exposure to multiple departments.

You will work closely with colleagues across teams to ensure accurate, efficient administrative support and contribute to process improvements.

Qualifications

• Strong organisational and time management skills.
• Excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Confident communication and collaborative approach.
• Experience with MS Office, especially Excel and Word.
• Experience with databases and administrative systems.
• Proactive, problem-solving mindset.
• Numerical skills with budgeting or procurement interest.
• Experience in administrative/operations environment beneficial.

Responsibilities

• Provide day-to-day administrative support to the team.
• Coordinate department documentation and records.
• Support procurement activities including PO administration and invoicing.
• Monitor processes for policy compliance.
• Process expense claims and maintain records.
• Liaise with departments to resolve queries.
• Maintain asset and equipment records.
• Assist with reporting, budgeting, and operational admin.
• Support project teams with admin tasks to deliver objectives.
• Contribute to process improvements and ad hoc tasks.

Skills

Organisational skills

Time management

Attention to detail

Multitasking

Communication

MS Office

Excel

Word

Databases

Budgeting

Procurement

Proactive mindset

Team collaboration

Administrative experience

Tools

Microsoft Excel

Microsoft Word

Administrative databases

Job description

Location: Liverpool Street, London
Working Pattern: Full-time onsite, 5 days per week
Contract: 12 Months
Rate: 200 per day

The Opportunity

We are looking for a highly organised and proactive Business Administration Assistant to join a busy corporate team in London. This role offers the opportunity to work within a collaborative, professional environment, supporting a range of administrative, procurement, budget control, and operational activities.

You will play a key role in keeping day-to-day processes running smoothly, working closely with colleagues across multiple departments and helping to ensure a high standard of administrative support is delivered across the team.

This position would suit someone who enjoys working in a fast-paced environment, has excellent attention to detail, and takes pride in delivering accurate, efficient, and professional support.

Key Responsibilities

• Provide day-to-day administrative support to the wider team and stakeholders.
• Coordinate and manage department documentation, records, and correspondence.
• Support procurement activities, including purchase order administration and invoice processing.
• Monitor administrative processes to ensure compliance with internal policies and procedures.
• Process and coordinate expense claims and maintain accurate records.
• Liaise with internal departments and stakeholders to resolve administrative and payment-related queries.
• Maintain and update asset and equipment records, ensuring information remains accurate and up to date.
• Assist with department reporting, budgeting activities, and general operational administration.
• Support project teams with administrative activities to help deliver business objectives effectively.
• Contribute to process improvements and provide support on ad hoc tasks as required.

Skills & Experience

We're interested in individuals who can demonstrate:

• Strong organisational and time management skills.
• Excellent attention to detail and accuracy.
• The ability to manage multiple priorities and meet deadlines.
• Confident communication skills and a collaborative approach.
• Experience working with Microsoft Office applications, particularly Excel and Word.
• Confidence working with databases, records, and administrative systems.
• A proactive mindset with a willingness to take ownership of tasks and solve problems.
• Strong numerical skills and an interest in budgeting, financial administration, or procurement activities.
• Previous experience within an administrative, operations, business support, or corporate environment would be beneficial.

What You'll Bring

• A positive and professional approach.
• Adaptability and the ability to thrive in a changing environment.
• A commitment to delivering high-quality work.
• Strong interpersonal skills and the ability to build effective working relationships across teams.
• A customer-focused mindset with a willingness to support colleagues and stakeholders.

What's on Offer?

• Competitive day rate of 200 per day.
• 12-month contract opportunity.
• Exposure to a professional corporate environment.
• The chance to work closely with a variety of business functions and stakeholders.
• A supportive team culture with opportunities to broaden your administrative and operational experience.