Administrative Assistant

VertexGlobal; Norway; On-site; NOK 124,000 - 149,000; Full time

Job summary

VertexGlobal seeks a proactive Administrative Assistant to provide comprehensive support to our US operations. The role will manage calendars, draft communications, prepare reports, and coordinate travel for executives.

The ideal candidate has proven experience in similar roles, strong communication, and excellent organizational abilities, with a keen eye for detail and the ability to work independently in a fast-paced environment.

Qualifications

• Proven experience as an Administrative Assistant or similar role.
• Excellent written and verbal communication.
• Proficient with Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage and organize schedules, appointments, and meetings for company executives.
• Answer phone calls and respond to emails in a timely and professional manner.
• Prepare and edit correspondence, reports, and presentations.
• Maintain accurate records and files.
• Handle confidential information with discretion.
• Coordinate travel arrangements and accommodations for company executives.
• Monitor office supplies and place orders when necessary.
• Assist with onboarding new employees by preparing documents and setting up workstations.
• Perform general office duties such as filing, photocopying, and scanning documents.

Skills

Communication skills

Microsoft Office

Organizational skills

Confidentiality

Independent worker

Multitasking

Tools

Microsoft Office Suite

Job description

We are looking for a proactive and detail-oriented Administrative Assistant to join our team in the United States. As an Administrative Assistant, you will be responsible for providing administrative support to our company's operations.

Key Responsibilities

• Manage and organize schedules, appointments, and meetings for company executives
• Answer phone calls and respond to emails in a timely and professional manner
• Prepare and edit correspondence, reports, and presentations
• Maintain accurate records and files
• Handle confidential information with discretion
• Coordinate travel arrangements and accommodations for company executives
• Monitor office supplies and place orders when necessary
• Assist with onboarding new employees by preparing documents and setting up workstations
• Perform general office duties such as filing, photocopying, and scanning documents

Qualifications

• Proven experience as an Administrative Assistant or similar role
• Excellent communication skills (both written and verbal)
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational skills with the ability to multitask effectively
• Attention to detail and ability to maintain confidentiality
• Ability to work independently with minimal supervision

Requirements

• Must be authorized to work in the United States
• Salary: $1300 per month
• Employment type: Contract (without accommodation)
• Gender preference: Female candidates
• Nationality preference: Candidates of any nationality can apply.