Administrative Assistant

TransaLink; Norway; On-site; NOK 153,000 - 183,000; Full time

Job summary

TransaLink is seeking an Administrative Assistant to provide essential administrative support across operations. The role requires strong organization, attention to detail, and the ability to handle multiple tasks while maintaining clear communication with team members.

The position involves document management, scheduling, travel coordination, and basic bookkeeping. You will work on-site with the team, ensuring timely reporting and professional office operations.

Qualifications

• Minimum of 2 years experience in an administrative role.
• Excellent communication skills (verbal and written).
• Strong organization skills with the ability to multitask.
• Attention to detail and accuracy in all tasks.
• Ability to work independently as well as part of a team.

Responsibilities

• Manage and organize documents, files, and records.
• Schedule appointments and maintain calendars.
• Answer phone calls and respond to emails in a timely manner.
• Prepare reports and presentations using Microsoft Office programs.
• Coordinate travel arrangements for team members.
• Assist with event planning and logistics.
• Order office supplies and maintain inventory levels.
• Perform basic bookkeeping tasks such as invoicing and expense tracking.
• Other administrative duties as assigned.

Skills

2+ years admin experience

Excellent communication

Strong organizational skills

Attention to detail

Independent & team worker

Biometric passport eligibility

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

As an Administrative Assistant, you will be responsible for providing administrative support to our company's operations. This role requires a high level of organization, attention to detail, and the ability to handle multiple tasks simultaneously. You will work closely with other team members and must have excellent communication skills.

Key Responsibilities

• Manage and organize documents, files, and records
• Schedule appointments and maintain calendars
• Answer phone calls and respond to emails in a timely manner
• Prepare reports and presentations using Microsoft Office programs
• Coordinate travel arrangements for team members
• Assist with event planning and logistics
• Order office supplies and maintain inventory levels
• Perform basic bookkeeping tasks such as invoicing and expense tracking
• Other administrative duties as assigned

Requirements

• Minimum of 2 years experience in an administrative role
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint)
• Excellent communication skills (both verbal and written)
• Strong organization skills with the ability to multitask effectively
• Attention to detail and accuracy in all tasks
• Ability to work independently as well as part of a team
• Must have a biometric passport or be able to obtain one if required

Salary: $1600 USD per month (negotiable based on experience)

Location: United States (US)

Employment Type: Full-time, non-residential position

We welcome applications from all qualified individuals including women.

Only shortlisted candidates will be contacted.

Thank you for your interest in joining our team.