Workplace Operations & Facilities Lead

King River Capital Group; Amsterdam; Hybrid; EUR 42,000 - 56,000; Full time

Job summary

Cover Genius is seeking a Workplace Operations Specialist to oversee daily office operations, facilities, procurement, and events. You will partner with cross‑functional teams to ensure a safe, welcoming, and efficient workplace across our hubs.

The role emphasizes AV basics, office services, and budget stewardship. Ideal candidates bring 4+ years in similar roles, a relevant Bachelor’s degree or equivalent experience, and strong communication skills to support a hybrid, globally distributed

Qualifications

• 4+ years of experience in office management, facilities management, or related workplace operations roles.
• Bachelor’s degree in a relevant field (or equivalent practical experience).
• Proven experience managing competing priorities while delivering high‑quality work in a fast‑paced environment.
• Strong adaptability, resourcefulness, and quick‑thinking problem‑solving skills when plans change.
• Experience collaborating effectively with cross‑cultural teams, supported by excellent communication skills.
• High attention to detail, flexibility, and an innovative, out‑of‑the‑box mindset.
• Solid understanding of workplace health, safety, emergency, and security protocols.
• Demonstrated ability to manage local operational budgets and negotiate effectively with vendors.

Responsibilities

• Maintain workplace organization, space planning, and seating layouts.
• Manage office and kitchen supply inventories, as well as general operational asset tracking.
• Handle incoming and outgoing mail, deliveries, and courier packages.
• Provide general administrative support to ensure the smooth, day‑to‑day running of the office.
• Serve as the primary point of contact for workplace‑related inquiries and address employee concerns promptly.
• Coordinate lunches, catering, and internal office events.
• Facilitate office tours, welcome orientations, and equipment distribution during onboarding.
• Manage equipment collection, return processing, and badge/access deactivation during offboarding.
• Monitor and manage the local office operational budget, driving cost‑effective solutions.

Skills

Office management

Facilities management

Budget management

Vendor management

Communication skills

Cross-cultural collaboration

Attention to detail

Education

Bachelor’s degree in a relevant field

Equivalent practical experience

Job description

Cover Genius is seeking a Workplace Operations Specialist to oversee daily office operations, facilities, procurement, and events. You will partner with cross‑functional teams to ensure a safe, welcoming, and efficient workplace across our hubs.

The role emphasizes AV basics, office services, and budget stewardship. Ideal candidates bring 4+ years in similar roles, a relevant Bachelor’s degree or equivalent experience, and strong communication skills to support a hybrid, globally distributed