Vacancy Office Manager

Brightlands; Maastricht; On-site; EUR 17,000 - 22,000; Part time

Benefits offered by this job

Friendly team environment

Career development opportunities

Job summary

CRB Benelux is seeking a practical Office Assistant (20 hours/week) to support R&D administration in a small team. You will handle procurement, materials storage, SDS management, and package shipments, while managing invoicing and subsidy project admin. Fluent Dutch and English are required; Italian is a plus.

The role is based near Maastricht with a collaborative, problem-solving culture. Ideal candidates are proactive, able to multitask, and thrive in a flexible, team-oriented environment.

Qualifications

• Minimum 1 year of experience in administration.
• Proficient with MS Office.
• Able to express fluently in Dutch and English; Italian is a plus.
• Lives within 20 km of CRB Benelux.

Responsibilities

• Procurement of materials, disposables and samples; manage storage in the database.
• Process and store safety data sheets and product information.
• Handle shipments and couriers (preparing, sending and receiving).
• Admin tasks related to personnel matters and invoicing.
• Admin for subsidy projects and liaising with consultants.
• Manage all incoming correspondence (email/mail/phone/meetings).
• Organise business trips and trade show registrations.
• Ensure smooth office operations and task prioritisation.
• Work independently or in a team with a problem-solving mindset.

Skills

Administration

Multitasking

Problem-solving

Teamwork

Proactive

Communication

Attention to detail

Tools

MS Office

Job description

CRB Benelux is an R&D laboratory specializing in the formulation and development of innovative skincare, haircare products for the cosmetics industry and makeup. CRB Benelux is looking for an office assistant (20 hours per week) to support the R&D process.

We are looking for someone who is very practical and thrives in fulfilling the following tasks:

• Procurement of materials, disposables, and machines, and obtaining samples
• Proper processing and storage of incoming materials and samples in the database
• Correct processing and storage of safety data sheets and other product information
• Preparing, sending, and receiving packages via courier services
• Administration regarding personnel matters and invoicing
• Administration related to subsidy projects and collaboration with a consultant
• Handling all incoming correspondence: email/mail/phone/meetings
• Organizing business trips and trade show registrations
• Ensuring smooth operations related to office tasks
• Is accurate and works with a problem-solving approach
• Is proactive, can multitask effectively, and prioritize various tasks
• Works well both independently and as part of a team
• Is not afraid to make mistakes and takes responsibility
• Has at least 1 year of experience in administration
• Is proficient with MS Office
• Lives within 20 km of CRB Benelux
• Can express themselves well in both Dutch and English, both verbally and in writing; Italian is a definite plus

We offer:

• A versatile role with a lot of variety where you are challenged to think in a problem-solving manner
• A pleasant working atmosphere in a small team, where English is the working language