Executive Assistant to Global R&D Leaders – Amsterdam

Databricks Inc.; Amsterdam; On-site; EUR 70,000 - 95,000; Full time

Benefits offered by this job

|

Job summary

Databricks is seeking an Executive Assistant in Amsterdam to support R&D leaders. The role is multi-executive, partnering with Engineering R&D leaders in Amsterdam and at least one additional EMEA leader.

You will manage calendars, coordinate cross-team meetings, and drive efficient planning cycles while handling confidential information with discretion. The ideal candidate is autonomous, proactive, and skilled at prioritizing across competing demands in a fast-paced tech environment.

Qualifications

• Bachelor's degree or equivalent in a related field is preferred.
• Significant executive administrative experience in a global tech environment.
• Experience supporting leaders in Engineering, R&D, or Product organizations is a plus.
• Strong judgment and independent decision-making in ambiguous situations.
• Advanced calendar management across time zones (Gmail/Calendar).
• Ability to prioritize competing demands and communicate trade-offs clearly.
• Excellent English communication and relationship-building skills.
• Discretion handling confidential matters and sensitive information.

Responsibilities

• Proactively manage and optimize multi-time zone calendars for R&D leaders.
• Coordinate scheduling across teams and cross-functional groups.
• Support engineering planning cycles, quarterly reviews, and key milestones.
• Own end-to-end expense and travel processes with compliance.
• Prepare briefing materials, agendas, and follow-up documentation.
• Drive action item tracking and maintain meeting cadence.
• Provide coverage for other assistants when needed and adapt to schedules.
• Build strong relationships with internal stakeholders and external partners.
• Support visiting leadership and plan executive-level visits.

Skills

Calendar management

Communication

Travel logistics

Discretion

Cross-functional collaboration

Education

Bachelor's degree in Business Administration, HR, Marketing, Education, or related area

Tools

Gmail

Google Calendar

Job description

Databricks is seeking an Executive Assistant in Amsterdam to support R&D leaders. The role is multi-executive, partnering with Engineering R&D leaders in Amsterdam and at least one additional EMEA leader.

You will manage calendars, coordinate cross-team meetings, and drive efficient planning cycles while handling confidential information with discretion. The ideal candidate is autonomous, proactive, and skilled at prioritizing across competing demands in a fast-paced tech environment.