Executive Assistant to Global Leadership Teams

BENTLEY SYSTEMS, INC.; Hoofddorp; On-site; EUR 45,000 - 70,000; Full time

Benefits offered by this job

Benefits package

Job summary

Bentley Systems, Incorporated is seeking an Executive Assistant to support the E&V leadership team. You will manage calendars, coordinate meetings across time zones, and help prepare materials for all-hands, quarterly reviews, and leadership meetings.

You will arrange complex domestic and international travel, liaise with Navan and the Bentley Travel team, and handle communications at all levels while protecting confidentiality and ensuring timely follow-up.

Qualifications

• 2-5 years relevant experience providing operational support for senior leadership.
• Discretion in handling confidential information.
• Experience with executive-level calendar management.
• Strong communication and relationship-building skills.
• Experience with travel planning and expense systems.
• Ability to work in a remote team environment and manage multiple priorities.

Responsibilities

• Manage senior leadership calendars across global time zones and make calendar decisions as needed.
• Gather materials for meetings, prepare presentations, and support meetings with attendees.
• Coordinate complex domestic and international travel with Navan and Bentley Travel team.
• Draft high-quality emails and messages for stakeholders at all levels.
• Support quarterly business reviews, all-hands meetings, and leadership meetings.
• Take minutes, identify action items, and ensure follow-up and deadlines.
• Coordinate procurement, purchase requests, and approvals for executives.
• Maintain organizational data accuracy in internal systems.

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

Visio

Navan

Job description

Bentley Systems, Incorporated is seeking an Executive Assistant to support the E&V leadership team. You will manage calendars, coordinate meetings across time zones, and help prepare materials for all-hands, quarterly reviews, and leadership meetings.

You will arrange complex domestic and international travel, liaise with Navan and the Bentley Travel team, and handle communications at all levels while protecting confidentiality and ensuring timely follow-up.