Executive Assistant to Global Ventures & Operations

Blyncsy; Hoofddorp; On-site; EUR 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Excellent benefits

Inclusive culture and wellbeing

Job summary

Bentley Systems' Ecosystem & Ventures (E&V) seeks an Executive Assistant to support its leadership team, enabling them to manage demanding schedules and priorities across globaltime zones. You will handle calendar management, travel arrangements, meeting prep, minute-taking, and coordination of events and board materials, while ensuring confidentiality and smooth operational rhythms.

This role reports to the Senior Director, Programs and Operations and requires 2-5 years of senior-level support

Qualifications

• 2-5 years relevant experience providing operational support for senior leadership (required) with a preference for those candidates who have supported M&A activities.
• Accustomed to maintaining confidentiality, showing discretion, and protecting information.
• Experience performing administrative work that requires analysis, initiative, and discretion.
• Excellent at building and maintaining relationships internally and externally at all levels within the organization.

Responsibilities

• Managing the individual senior leadership agendas considering organizational and cross-group schedules and commitments as and when required.
• Coordinating advanced domestic and complex international travel with multiple connections and countries liaising with Navan and the Bentley Travel team.
• Producing high-quality emails and messages to individuals at all levels of the organization.
• Supporting and facilitating meetings such as All Hands Meetings, Quarterly Business Reviews, and Leadership Meetings; coordinating speakers/presenters and attendees.
• As and when required, taking minutes of meetings, identifying key action items, and following up with relevant parties to ensure execution to the deadline.
• Coordinating procurement activities, managing departmental purchase requests, and following up on notifications and approvals on behalf of executives.

Job description

Bentley Systems' Ecosystem & Ventures (E&V) seeks an Executive Assistant to support its leadership team, enabling them to manage demanding schedules and priorities across globaltime zones. You will handle calendar management, travel arrangements, meeting prep, minute-taking, and coordination of events and board materials, while ensuring confidentiality and smooth operational rhythms.

This role reports to the Senior Director, Programs and Operations and requires 2-5 years of senior-level support