Space Documentation Specialist – ESTEC Onsite

Serco; Noordwijk; On-site; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Travel allowance €0.21 per km (up to ,

Home-office stipend €2/day

Desk/chair reimbursement up to €500

Bicycle scheme tax benefits up to €749

Company pension (premium-free)

Up to 20 holidays + 10 discretionary

33% discount on Webster University

Job summary

Serco is seeking a Documentalist to join onsite at ESTEC, ESA’s technical heart in Noordwijk. You will manage the full lifecycle of project documentation, ensure accuracy and compliance, and support migrations and system improvements across document management platforms.

You will operate in an international, multicultural environment, leveraging SharePoint and other tools, while maintaining strict security clearance requirements and collaborating with cross-functional teams across ESA missions.

Qualifications

• Bachelor’s degree or equivalent qualification.
• Experience in document management or a similar role.
• Good understanding of document management processes and tools.
• Experience with document management systems (e.g. SharePoint or similar).
• High level of accuracy and attention to detail.
• Strong organisational skills and ability to manage multiple tasks.
• Good communication skills and a team-oriented mindset.
• Ability to work in an international and multicultural environment.
• Fluent in English.
• The candidates must be able to obtain and maintain the required security clearance in line with ESA security and export control requirements.

Responsibilities

• Manage the full lifecycle of documentation, including registration, review, approval, distribution and archiving.
• Handle incoming and outgoing documentation, ensuring accuracy, completeness and compliance with procedures.
• Maintain and update document management systems, ensuring proper classification and traceability.
• Control access rights and distribution of documents, including restricted and export-controlled information.
• Support document reviews and ensure documentation is prepared and available on time.
• Provide support to project teams in retrieving and managing documentation.
• Ensure compliance with ESA standards, procedures and documentation policies.
• Perform quality checks to ensure consistency and correctness of documentation.
• Support migrations, updates and improvements of document management systems.
• Liaise with internal and external stakeholders regarding documentation processes.

Skills

Document management

Attention to detail

Organisational skills

Communication skills

Teamwork

Multicultural environment

English fluency

Education

Bachelor’s degree

Tools

SharePoint

Job description

Serco is seeking a Documentalist to join onsite at ESTEC, ESA’s technical heart in Noordwijk. You will manage the full lifecycle of project documentation, ensure accuracy and compliance, and support migrations and system improvements across document management platforms.

You will operate in an international, multicultural environment, leveraging SharePoint and other tools, while maintaining strict security clearance requirements and collaborating with cross-functional teams across ESA missions.