Space Admin & Logistics Specialist

CS Group – Germany GmbH; Noordwijk; Presencial; EUR 32.000 - 45.000; Jornada completa

Descripción de la vacante

HE Space is seeking an organised Unit administration assistant to support day-to-day operations, travel arrangements, and Information management in Noordwijk, The Netherlands. You will handle calls, correspondence, and logistics, ensuring timely processing of documents and events coordination.

The role requires high school education or higher, strong English, and experience supporting large teams. Proficiency in MS Office and experience with ESA environments are assets.

Formación

• High school education (or higher) is required.
• Several years of experience in supporting relatively large teams is considered an asset.
• Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing.
• Customer face approach and solutions driven.
• Familiarity with ESA working environment in a similar position is a distinct advantage.
• Fluency in English; knowledge of another European language is an advantage.

Responsabilidades

• Day-to-day support to Unit personnel regarding business travel arrangements, leave management, coordination of training;
• Dealing with incoming telephone calls and information requests;
• Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation;
• Provision of various logistic support to the Unit;
• Arrivals and departures of Unit personnel;
• Ordering of office supplies and maintenance of stationary;
• Room and resources bookings for meetings and/or events falling under the responsibility of the Unit;
• Administration and handling of shipment of goods and express mail;
• Tasks related to documentation management and distribution/registration of mail and documents;
• Organization of agenda and meetings;
• Maintaining documents libraries for the Unit;
• Maintaining and following up actions lists for the Unit and taking minutes of coordination meetings;
• Participation to organisation of events;
• Support to the Project Review Process;
• Support to visitor service including visa applications;
• ESA site administration including site schedule updates;
• Participation to preparation and publication of internal and external documents;
• Data collection from SAP, PRISMA and internal sources with data consistency checks.

Conocimientos

Office administration

Customer service

Communication

Time management

Educación

High school diploma or higher

Herramientas

Microsoft Office

Outlook / Email systems

SAP

PRISMA

Descripción del empleo

HE Space is seeking an organised Unit administration assistant to support day-to-day operations, travel arrangements, and Information management in Noordwijk, The Netherlands. You will handle calls, correspondence, and logistics, ensuring timely processing of documents and events coordination.

The role requires high school education or higher, strong English, and experience supporting large teams. Proficiency in MS Office and experience with ESA environments are assets.