Senior Executive Assistant to Investment CIO & Board

PGGM; Zeist; Hybrid; EUR 35,000 - 50,000; Full time

Benefits offered by this job

Thirteenth month

Hybrid working

Pension PFZW

Fitness budget

Training budget

Vacation days

Home office allowance

Internet allowance

Job summary

PGGM is seeking an experienced Executive Assistant to support two Board members within the Business Management department. You will manage calendars, coordinate meetings, and ensure timely follow-up and high-quality briefing materials while maintaining alignment with the broader Board agenda.

You will collaborate with colleagues to optimize processes, contribute to team agreements, and support strategic projects and governance initiatives within a hybrid work model, with a focus on discretion

Qualifications

• Fluent in Dutch and English (written and spoken).
• Completed secretarial training, preferably as an Executive Secretary / Personal Assistant.
• Experience with Office 365, MS 365 Copilot and iBABS is required.

Responsibilities

• Manage complex calendars and email inboxes for Board members.
• Coordinate and prepare meetings (including Management Team meetings).
• Monitor action items, deadlines, and decision-making processes.
• Manage archives and digital workspaces (Teams / SharePoint / iBABS).
• Process and verify invoices.
• Draft and support the creation of presentations and briefing notes.

Skills

Dutch & English fluency

Strong communication

Proactive, structured

Education

Secretarial training (Executive Secretary / Personal Assistant)

Tools

Office 365

MS 365 Copilot

iBABS

Job description

PGGM is seeking an experienced Executive Assistant to support two Board members within the Business Management department. You will manage calendars, coordinate meetings, and ensure timely follow-up and high-quality briefing materials while maintaining alignment with the broader Board agenda.

You will collaborate with colleagues to optimize processes, contribute to team agreements, and support strategic projects and governance initiatives within a hybrid work model, with a focus on discretion