Secretary of shared services

M. Restart; Den Haag; On-site; EUR 32,000 - 52,000; Full time

Job summary

Technip Energies in the Netherlands is looking for a secretary of shared services to support multiple departments, including Product Development and New Technologies, Legal, and Pyrotec. You will organize daily administration, maintain project records, and help prepare financial statements and KPI reports.

The role requires a bachelor’s degree, good knowledge of Excel and PowerBI, and professional English (Dutch a plus).

Qualifications

• Bachelor degree.
• Acquaintance in innovation (technical and/or administrative).
• Knowledge of Excel and PowerBI.
• English (Dutch is a plus).

Responsibilities

• Support the administration of the Product Development and New Technologies, Legal and Pyrotec departments.
• Organize and monitor product development project administration.
• Support management of European projects by creating financial statements, collecting financial information, and supporting coordination with participants representative.
• Maintain records including nature, content, progress (project administration) and size (time recording) of the R&D activities performed.
• Support preparing monthly KPIs report on innovation, including consolidated information on initiatives, costs, hours, planning.
• Support the Legal department with secretarial activity and structure the interface between R&D and Legal for improved continuous service.
• Contribute to develop and maintain departmental tools, procedures, and historical databases on a continuous basis.
• Support Pyrotec department with secretarial activity and organizational matters related to the SPYRO conference, and the commercial contracts initialization.

Skills

Excel

PowerBI

English

Dutch

Education

Bachelor degree

Job description

For one of our clients in the energy transition industry, we are looking for a secretary of shared services.

Our client is a global engineering and technology company that specializes in large-scale energy and industrial infrastructure projects. It provides services including engineering, procurement, construction, and project management, with strong expertise in liquefied natural gas (LNG), petrochemicals, hydrogen, and carbon capture solutions. The organization plays a key role in supporting both conventional energy developments and lower‑carbon technologies as part of the global energy transition.

As secretary of shared services, you will support several key departments of the organization in their daily activity. You are supporting the administration of the Product Development and New Technology department generating reports on the department data for enabling fluid communication on project progress. You support in parallel the Legal department with filing and follow‑up of contract legalization. In this role you also support the organization matters related to the Pyrotec department, notably with its customer relationship and supporting the organization of customer events.

Is aware and cares for Health, Safety & Environmental aspects during daily actions, and drives HSE performance throughout project and or internal/ external services activities.

Responsibilities

• Support the administration of the Product Development and New Technologies, Legal and Pyrotec departments.
• Organize and monitor product development project administration.
• Support management of European projects by creating financial statements, collecting financial information, and supporting coordination with participants representative.
• Maintain records including nature, content, progress (project administration) and size (time recording) of the R&D activities performed.
• Support preparing monthly KPIs report on innovation, including consolidated information on initiatives, costs, hours, planning.
• Support the Legal department with secretarial activity and structure the interface between R&D and Legal for improved continuous service.
• Contribute to develop and maintain departmental tools, procedures, and historical databases on a continuous basis.
• Support Pyrotec department with secretarial activity and organizational matters related to the SPYRO conference, and the commercial contracts initialization.

Qualifications

• Bachelor degree.
• Acquaintance in innovation (technical and/or administrative).
• Knowledge of Excel and PowerBI.
• English (Dutch is a plus).

General Competences

• Teamwork: Ability to execute tasks in a team, contribute to group harmony, and maximize commitment to group goals.
• Result‑Oriented: Work towards goals while exploring interesting sidesteps, clearly stating results and methods to achieve them.
• Creativity: Propose alternative solutions to problems and invent new procedures to replace existing methods.

Job‑Related Competences

• Accuracy: Execute tasks with high precision and process data accurately.
• Analytical Ability: Unravel complicated issues, reorganize them, and formulate them clearly.
• Independence: Fulfill tasks without assistance and solve problems autonomously.

General Requirements

• Stay updated in the specialty.
• Execute work in accordance with Technip Energies Group Statements, T.EN Netherlands Policies, QHSES regulations, and the Code of Conduct.
• Adequate coordination with other departments and disciplines to ensure efficient and effective project execution.
• Perform ad‑hoc assignments as given or endorsed by the Manager.