Project Secretary

Iv-Groep b.v; Netherlands; On-site; EUR 35,000 - 52,000; Full time

Benefits offered by this job

31 days of annual leave

annual gratuity (7%)

profit sharing

flexible pension scheme

travel and home-working allowances

Job summary

Iv-Groep b.v. in the Netherlands is seeking a Project Secretary to join our international team.

You will provide administrative support to Project Managers, Engineers and client representatives working on offshore wind projects, manage project administration, coordinate meetings and ensure reports are prepared and distributed on time. Based in Papendrecht, you will work independently yet collaboratively in a multinational environment.

Qualifications

• MBO or HBO qualification in Business Administration.
• At least 2 years' experience as a (Project) Secretary.
• Structured, accurate working style with multi-priority handling.
• Fluent Dutch and English communication; collaborative in international teams.

Responsibilities

• Provide admin support to Project Managers, Engineers and clients.
• Manage project administration and organize shared mailboxes.
• Prepare and distribute reports on time.
• Arrange meetings and coordinate schedules; handle practical tasks.

Skills

Structured work

Independent

Dutch-English comms

Team collaboration

Education

MBO or HBO qualification in Business Administration

Job description

Keeping international projects on course.

Major offshore projects require more than engineering. They also require structure, coordination and someone who makes sure nothing falls through the cracks. As a Project Secretary, you’ll play that central role.

No two days are the same. You provide administrative support to Project Managers, Engineers and client representatives working on complex offshore wind projects. You manage project administration, keep shared mailboxes organised and ensure that reports are prepared and distributed on time. You also arrange meetings, coordinate schedules and take care of the practical matters that keep projects running efficiently. Thanks to your structured way of working, your colleagues can focus on the technical challenges. You easily switch between different tasks, keep track of multiple priorities and remain organised under pressure. By paying attention to the details, you help the entire project stay on track.

You will be part of an international project team of around fifteen colleagues working on offshore wind projects. English is the working language, and collaboration is at the heart of everything you do. At the same time, you will have plenty of freedom to work independently and take ownership of your responsibilities. If you see a smarter way of working or want to develop yourself further, you will have every opportunity to do so. There is always time for a conversation and a laugh, but above all, we work together to deliver great results.

What do we expect from you?

A completed MBO or HBO qualification, preferably in Business Administration or a similar administrative field.

At least 2 years of experience as a (Project) Secretary or in a comparable administrative role.

A structured and accurate way of working, even when managing multiple priorities.

The ability to work independently while remaining flexible and proactive.

Good communication skills in both Dutch and English.

A collaborative attitude and the ability to thrive in an international project environment.

Based in, or willing to work from, our Papendrecht office.

This is working at Iv

What do we have to offer you?

A challenging and varied role at the most diverse engineering company in the Netherlands! You can count on:

The most exciting projects across every sector: work on high-quality engineering solutions that genuinely benefit society. From the world’s largest offshore wind platforms, bridges and lock complexes to factories, water treatment plants and submarines.

A professional and enjoyable working environment: at Iv, hard work goes hand in hand with having fun. We visit the European or World Cup Football Championships every two years, celebrate the New Year together at the Efteling theme park, organise summer barbecues and much more.

Flexible employment conditions: choose a higher salary, additional annual leave or a combination of both.

Excellent secondary benefits:

• 31 days of annual leave
• an annual gratuity (7%)
• profit sharing
• a flexible pension scheme
• and travel and home-working allowances

Extensive development opportunities: we offer a wide range of education, courses and training programmes to help you continue growing in your profession.

In short, at Iv you will work alongside 1,400 specialists on some of today’s greatest engineering challenges while enjoying a great working environment. We call that: Engineering that excites.

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