Sales Administrator

Centre People Appointments; Amsterdam; Hybrid; EUR 40,000 - 55,000; Full time

Benefits offered by this job

Hybrid work arrangement

Performance-based bonus

Pension scheme

40 days holiday (27 + 13 ATV)

Job summary

Centre People Appointments is recruiting a Sales Administrator for a newly established office near Amsterdam, offering hybrid working with one day WFH per week. You will support a Japanese manufacturing company’s European operations by coordinating between customers, sales teams and Japan headquarters, and handling a wide range of sales activities.

The ideal candidate has Sales Administration experience, business-level English, and an interest in working for a Japanese company.

Qualifications

• Experience in Sales Administration, Sales Support or related roles.
• Business level English.
• Japanese language skills or genuine interest in working for a Japanese company.
• Strong organisational skills with attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.
• Proficiency in MS Office; CRM/ERP experience advantageous; SAP would be a plus.

Responsibilities

• Prepare and process quotations, invoices, contracts, order confirmations and other sales documents.
• Process customer orders and coordinate delivery and shipment arrangements.
• Respond to customer enquiries regarding products, services and order status.
• Liaise with the Japan headquarters and internal departments.
• Maintain accurate customer information and records in internal databases and CRM systems.
• Prepare sales reports and support invoicing and accounts receivable activities.
• Coordinate meetings, business trips and appointments for the sales team.
• Support exhibitions, promotional events and other sales activities.
• Manage sales materials and provide general operational support to the sales team.

Skills

Sales Administration experience

Business English

Japanese language skills or interest

Organisational skills

Communication and coordination

MS Office proficiency

CRM/ERP experience

Customer-focused attitude

Tools

MS Office

CRM systems

ERP systems

SAP

Job description

- Hybrid Working / Japanese Language Advantageous-

A Japanese manufacturing company is currently recruiting a Sales Administrator to join its newly established office in near Amsterdam.

As part of its European business expansion, the company is looking for a well-organised and adaptable individual to support its growing operations. This is an excellent opportunity to join the organisation at an early stage and contribute to the development of its European business.

The successful candidate will play an important role in coordinating between customers, the sales team and the Japan headquarters, while supporting a wide range of sales and commercial activities. The ideal individual will be comfortable working in a fast-paced environment and able to manage multiple responsibilities while maintaining a calm and professional approach.

Main Responsibilities

• Prepare and process quotations, invoices, contracts, order confirmations and other sales documents
• Process customer orders and coordinate delivery and shipment arrangements
• Respond to customer enquiries regarding products, services and order status
• Liaise with the Japan headquarters and internal departments
• Maintain accurate customer information and records in internal databases and CRM systems
• Prepare sales reports and support invoicing and accounts receivable activities
• Coordinate meetings, business trips and appointments for the sales team
• Support exhibitions, promotional events and other sales activities
• Manage sales materials and provide general operational support to the sales team

Ideal Candidate

• Experience in Sales Administration, Sales Support, Customer Service, Order Management or a related role
• Business level of fluency in English
• Japanese language skills or a genuine interest in working for a Japanese company
• Strong organisational skills with excellent attention to detail
• Ability to manage multiple tasks calmly and efficiently in a fast-paced environment
• Good communication and coordination skills
• Proficiency in MS Office; experience with CRM or ERP systems is advantageous
• SAP experience would be a plus
• Proactive, flexible and customer-focused attitude
• Working style: hybrid, 1 day WFH per week
• Salary: €40,000–€55,000 per annum depending on experience, plus holiday allowance and performance-based bonus
• Contract: full-time, initial 1-year contract with the possibility of renewal or transition to a permanent contract by mutual agreement
• Working hours: Monday to Friday, 08:30–17:30
• Holiday: 40 days in total (27 days annual leave + 13 ATV days)
• Benefits: pension scheme and performance-based bonus
• Visa sponsorship: not available

Applicants must have the unrestricted right to work in the Netherlands. Working Holiday, Graduate and Student visa holders cannot be considered.