Project Management Support Internship

Solidaridad; Utrecht; Hybrid; EUR 2,800 - 3,900; Full time

Benefits offered by this job

Internship stipend €250–€350/month

Travel reimbursement

Office in Utrecht

Hybrid work

Job summary

Solidaridad Europe is seeking a Project Management Support Intern for the Excellence & Financial Integrity (EFI) team in Utrecht. You will assist with daily administration, contracting, and financial workflows, while contributing to a transparent and efficient NGO operation.

You will work alongside Project Management Officers, Legal Advisor, and Finance staff, gaining hands-on experience across our global network in an international setting.

Qualifications

• Currently enrolled in studies related to Business Administration, Finance, Public Administration, International Development, or another relevant field at a Dutch HBO or Dutch University.
• Strong attention to detail and accuracy.
• Interest in digital information systems and data handling.
• Excellent written and spoken English.

Responsibilities

• Assist with day-to-day administrative and contracting processes within the EFI team.
• Support data entry, contract processing, and documentation in systems (Salesforce/Plaza/DocuSign).
• Draft contracts and amendments using standard templates.
• Prepare payment requests and track status.
• Organize and archive digital project and contract documents with quality standards.
• Provide general administrative support and reporting queries.

Skills

Attention to detail

English proficiency

Analytical thinking

Teamwork

Digital literacy

System awareness

Education

Enrollment in Business Administration / Finance / Public Administration / International Development (Dutch HBO or University)

Tools

Salesforce

DocuSign

Plaza

Job description

Internship: Excellence & Financial Integrity (EFI) Team
Location: Utrecht, The Netherlands
Duration: 6 months, starting in September/October 2026
Hours: 32-36 hours/week

Are you a student passionate about social impact, process efficiency, and financial integrity? Do you want to gain hands-on experience in project management support within an international NGO?

Solidaridad Europe is looking for an enthusiastic student to join our Efficiency and Financial Integrity (EFI) team in Utrecht. In this internship you will gain hands‑on experience in general project administration, contract processing, and financial workflows, operating across a global network while making a real contribution to our mission.

The Excellence & Financial Integrity (EFI) team serves as the operational and financial backbone of Solidaridad Europe. It provides the governance, systems, processes, and culture necessary to ensure the organization is transparent, financially sound, high-performing, and impact-driven.

About the internship

As a Project Management Support Intern within the EFI team, you will assist with the day-to-day administrative and contracting processes. Working alongside our Project Management Officers, Legal Advisor, and Finance staff, you will help ensure our procedures run smoothly, and that our administration, records, and information in our systems are accurate and reliable.

This internship includes carrying out the following tasks in particular:

• Contract System Registration: Assist with entering, updating, sign off and maintaining contract and partner data in our internal systems (Salesforce / Plaza / DocuSign).
• Contracts: Draft contracts and contract amendments using Solidaridad’s standard templates, ensure contracts are complete and meet legal requirements and internal quality standards.
• Payment Requests: Draft requests for payment, update status, and facilitate timely processing.
• Documentation & Archiving: Support organize and archive digital project and contract documents, maintaining compliance with quality standards.
• Process & System Support: Assist in data checks, signaling potential process improvements, and keeping records complete and up to date.
• General Administrative Support: Support EFI team with administrative and reporting queries, and routine task follow-ups.
  

Profile

We are looking for a student who pays close attention to detail, enjoys working with digital systems and numbers, and who is eager to understand how digital systems support the effective implementation and development of our programs.

Requirements:

• Currently enrolled in studies related to Business Administration, Finance, Public Administration, International Development, or another relevant field at a Dutch HBO or Dutch University.
• High degree of accuracy.
• Interest or affinity with digital information systems (prior experience with platforms like Salesforce is a plus, but not required).
• Basic understanding of or strong interest in administrative and financial processes.
• Excellent command of written and spoken English.
• A collaborative, service‑oriented attitude and eagerness to learn.
• Eligible to undertake an internship in the Netherlands.
  

What we offer

• Practical exposure to project management, financial integrity, and contract administration processes within an international NGO network.
• Guidance and coaching from experienced project management officers and finance professionals.
• An internship allowance of approximately €250 – €350 per month, and reimbursement of travel costs.
• An inclusive and international office culture located in Utrecht, with options to work partially from home.

Solidaridad envisions a world in which all we produce and all we consume can sustain us, while respecting the planet, each other, and the next generations. We enable farmers and workers to earn a living income, shape their own future, and produce in balance with nature by working throughout whole supply chains.

Solidaridad is an international network organization consisting of seven regional expertise centers around the world. In Europe, our team focuses on market development, policy influencing, donor relations, and maintaining strong operational integrity to maximize our impact.

A VOG (certificate of good conduct) is part of the selection procedure.