Project Assistant

Jobtailor

Den Haag

On-site

EUR 32,000 - 52,000

Full time

3 days ago

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Job summary

Jobtailor is seeking an experienced program administration assistant to provide operational, financial and administrative support for our projects. You will assist Program Managers, prepare and disseminate contracts for partners and consultants using the All Solutions Program Management System, and process financial data under the Finance Officer/Manager.

You will monitor reporting schedules, organize meetings and travel, maintain systems, support communications, and help improve administrative

Qualifications

Good command of English is essential; Dutch language skills preferred
At least 4–6 years of relevant work experience in project assistance and administration
Relevant level of thinking/education in secondary vocational education or higher
Ability to work independently and perform multiple tasks under pressure and time constraints
Ability to coordinate and implement multiple projects simultaneously
High level of integrity and cross-cultural communication skills
Experience with sensitive information or difficult operational environments
Computer literacy, particularly MS Word, Excel, PowerPoint and SharePoint
Valid work permit for the Netherlands
Professional references from previous employers may be requested
Safeguarding vetting may be conducted
Police clearance (VOG) may be required where applicable
Consent may be requested for social media checks and CV accuracy verification

Responsibilities

Provide operational, financial and administrative organization work according to Hivos procedures
Assist Program Managers
Prepare and disseminate contracts for partners and consultants using the All Solutions program management system
Process financial and operational data and support the Finance Officer/Manager
Monitor reporting schedules and requirements
Organize meetings, agendas, events, travel and logistics
Maintain administrative systems and reporting schedules
Support internal and external communications
Provide operational support to projects and programs
Help improve administrative processes
Communicate project-related matters with internal and external stakeholders and ensure timely follow-up

Skills

Independent work

Multitasking

Cross-cultural communication

Time management

Stakeholder communication

Integrity

Education

Secondary vocational education or higher

Tools

MS Word

MS Excel

MS PowerPoint

SharePoint

All Solutions Program Management System

Job description

Provide operational, financial and administrative organization work according to Hivos procedures
Assist Program Managers
Prepare and disseminate contracts for partners and consultants using the All Solutions program management system
Process financial and operational data and support the Finance Officer/Manager
Monitor reporting schedules and requirements
Organize meetings, agendas, events, travel and logistics
Maintain administrative systems and reporting schedules
Support internal and external communications
Provide operational support to projects and programs
Help improve administrative processes
Communicate project-related matters with internal and external stakeholders and ensure timely follow-up

Requirements

Good command of English is essential; Dutch is a pre
At least 4–6 years of relevant work experience in project assistance and administration
Relevant level of thinking/education in secondary vocational education or higher
Ability to work independently and perform multiple tasks under pressure and time constraints
Ability to coordinate and implement multiple projects simultaneously
High level of integrity and cross-cultural communication skills
Experience with sensitive information or difficult operational environments
Computer literacy, particularly MS Word, Excel, PowerPoint and SharePoint
Valid work permit for the Netherlands
Professional references from previous employers may be requested
Safeguarding vetting may be conducted
Police clearance (VOG) may be required where applicable
Consent may be requested for social media checks and CV accuracy verification

Core Competencies

Demonstrates strong operational and administrative support capabilities, with expertise in project assistance, financial data processing, and effective communication with stakeholders. Proficient in managing multiple projects and maintaining high standards of integrity in sensitive environments.

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