Program Administrator

AniCura Group; Amsterdam; Hybrid; EUR 42,000 - 60,000; Full time

Benefits offered by this job

Flexible & hybrid work

Generous annual leave

Health and wellbeing programmes

Pension plan

Pet healthcare discounts

Career development opportunities

Job summary

AniCura Group, part of Mars Veterinary Health Europe, seeks a Program Administrator to coordinate the Global Real Estate & Facilities Management function across Europe. Hybrid work options are available in Amsterdam or Birmingham, with a full-time schedule.

You will manage approval workflows, governance, travel logistics, and cross-functional collaboration with senior leadership. Strong Office 365 skills and native English proficiency are required for effective communication.

Qualifications

• 2+ years in an administrative, project coordination, or executive support role within an international or corporate environment.
• Exceptional organizational, planning, and prioritization skills, with the ability to manage multiple deadlines, agendas, and approval processes.

Responsibilities

• Coordinate key approval workflows and governance processes for projects.
• Manage international travel logistics and executive calendars across multiple time zones.
• Collaborate with cross-functional teams and leadership across Europe to support infrastructure investments.

Skills

Office 365

Executive support

Project coordination

Calendar management

Tools

Travel & expense systems

Job description

Job title: Program Administrator

Location: Birmingham, UK or Amsterdam, Netherlands / Hybrid

Hours: Full-time

Why join us?

• Play a pivotal coordination role at the heart of our Global Real Estate & Facilities Management function, supporting critical property investments and clinic network expansions that serve pets across Europe.

• Take ownership of key project approval workflows, compliance documentation, and governance processes that bring strategic investments from concept to reality.

• Serve as a central connector collaborating with cross-functional teams, regional business units, and leadership across our European veterinary network.

• Drive high-impact team operations by managing international travel logistics, senior leadership meetings, and executive calendars across multiple time zones.

• Expand your coordination and project management capabilities within a supportive, international environment dedicated to high standards and pet care excellence.

The team

The Global Real Estate & Facilities Management (REFM) team sits within Mars Veterinary Health / Petcare, driving our network strategy, clinic development, and workspace standards across Europe. Reporting to the Director of Network & Investment Strategy, you will join an agile, forward-thinking team of real estate and facilities professionals who work closely with local veterinary practices and leadership. We operate in a collaborative, fast-paced environment where clear communication, pragmatic problem-solving, and cross-border partnership ensure our clinical teams have the facilities they need to deliver exceptional care.

What we’re looking for

• 2+ years of proven experience in an administrative, project coordination, or executive support role within an international or corporate environment.

• Exceptional organizational, planning, and prioritization skills, with the ability to manage multiple moving deadlines, agendas, and approval processes simultaneously.

• High proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, and Teams), with experience managing complex executive schedules and presentations.

• Native- level English language proficiency (written and spoken), any additional language is a plus

• Outstanding communication skills, able to build trusted working relationships across diverse functions and cultures.

• Previous experience handling travel/expense systems, purchase orders/invoices, or exposure to formal project coordination governance principles.

What we offer

• Competitive salary and performance-related incentive scheme

• Flexible and hybrid working arrangements to support work-life balance

• Generous annual leave entitlement

• Comprehensive health and wellbeing support programmes

• Group pension plan and life assurance coverage

• Pet healthcare discounts and pet-friendly workplace culture

• Continuous learning, mentorship, and international career development opportunities across Mars Veterinary Health

About us

Mars Veterinary Health (MVH) Europe is a family of leading Veterinary care providers committed to creating A BETTER WORLD FOR PETS. Our network includes trusted brands such as AniCura and Linnaeus, operating over 450 animal hospitals and clinics across 18 European countries. Together, our teams deliver high-quality, modern Veterinary care ensuring peace of mind for pet owners through excellent access and patient safety.

At MVH Europe, we prioritize a culture of accountability, inclusion, and wellbeing. We believe our purpose — to make A BETTER WORLD FOR PETS — starts with building a better world for our people. We support our teams through comprehensive wellbeing programmes, clear development and career paths and a shared passion for delivering exceptional outcomes in Veterinary care.

Mars is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, please speak to us. Mars is pleased to provide such assistance, and no applicant will be penalized as a result of such a request. Veterinary care.