Procurement Administration Specialist

Artsen zonder Grenzen Nederland

Amsterdam

Hybrid

EUR 41,771 - 57,507

Full time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

30 dagen vakantiedagen

100% gedekte pensioenpremie

8% vakantiegeld

Ontwikkelingsbudget

Flexibele werkuren met thuiswerkmogelijkheden

Job summary

Een non-profitorganisatie in Amsterdam zoekt een Procurement Administration Specialist voor hun logistiek team. Deze rol omvat data-integriteit, financiële afsluitingen en ondersteuning aan eindgebruikers van Microsoft Dynamics 365. Gezocht wordt naar een flexibele en betrouwbare kandidaat met ervaring in financiën en logistiek, die een bijdrage wil leveren aan humanitaire projecten.

Qualifications

Minimaal 3 tot 5 jaar ervaring in financiën, logistiek of supply chain.
Vaardigheid in MS Excel is vereist.
Ervaring in een internationale, snelle omgeving.

Responsibilities

Ondersteunen bij foutcorrectie en systeemissues.
Genereren van rapporten en financiële gegevens.
Samenwerken met de financiële afdeling voor integratie van processen.

Skills

Communicatie

Analytische vaardigheden

Onafhankelijkheid

Organisatievermogen

Probleemoplossend vermogen

Education

MBO/HBO-opleiding in een administratief of financieel kader

Tools

Microsoft Dynamics 365

SAP

Job description

Join to apply for the Procurement Administration Specialist role at Artsen zonder Grenzen Nederland

Direct message the job poster from Artsen zonder Grenzen Nederland

The Logistics Department provides logistics and technical support to the MSF-OCA medical humanitarian programs conducted in the various project countries. The department consists of several units, including the European Supply Center - Amsterdam Procurement Unit (ESC-APU).

This unit is responsible for sourcing, procurement and processing the orders for supplies from some 26 project countries in accordance with the Service Level Agreements.

Main objectives

In this position, you will work in close collaboration with the other Procurement Administration Specialist and you are jointly responsible to safeguard the integrity of the data in the procurement information systems, to ensure effective and flawless system transactions and provide administrative and system support to Microsoft Dynamics 365 end-users in the Amsterdam Procurement Unit (ESC-APU). Additionally, you are also responsible for the monthly and end-of-year financial closing within ESC-APU.

Responsibilities and activities

To provide support in handling error correction/solving system issues, including reconciliation of the data coming from the Warehouse Management System of the Logistics Service Provider and the ERP system of ESC-APU, and EDI interface errors.
Makes necessary corrections in Microsoft Dynamics 365 that cannot be performed by end-users to ensure data integrity to facilitate smooth processing of orders, shipments and invoices.
Responsible for generating reports and data extracts, including providing financial figures for monthly and end-of-year financial closing activities, while also supporting auditor requests
Works in close collaboration with the Finance department to ensure seamless integration between order processing and financial transactions in the system
Creates and maintains relevant work instructions and provides training to (new) end-users.
Identifies needs and constraints regarding systems functioning and performance and proposes solutions and improvements in collaboration with other Procurement Administration Specialist.

Candidate Profile

We are looking for an enthusiastic, flexible, and reliable person with an MBO/HBO-level education in an administrative or financial direction or with comparable experience.

You have worked for at least 3 to 5 years in finance, logistics, and/or supply chain.
Understanding of supply chain processes and financial transactions.
Familiarity with automated order processing systems. We currently use Microsoft Dynamics 365, but experience with other ERP systems such as SAP, Navision or Oracle is also considered a plus.
Good and clear communication skills and fluency in English (speech and writing) are essential.
You furthermore are organized, service-oriented and result driven, next to a team player with initiative and good follow-up attitude.
Proficiency in MS Excel
Experience working in an international setting, fast-paced environment and working with multiple deadlines.
Analytical skills and a problem-solving attitude
Planning and organisation of own work
Attention to detail and accurate execution
Prioritization and time management skills
Autonomous and self-driven.

We Offer

The contract is offered based on 40 hours per week, with a preferred start date of 1 October 2025. The contract is for one year. This position is initially offered as a 12-month contract, starting from the date of employment. There is an intention to make the role permanent, subject to review and organizational needs.

A gross monthly salary range between 3,743 and 5,153 euro. The exact salary depends on relevant work experience.

Other benefits include:

30 days off (based on a full-time employment)
A premium free pension where MSF covers 100% of the monthly pension contribution
8% holiday allowance paid out with the salary in May
Discounted daily lunch at the office
Commuting allowance (terms and conditions apply) & work from home allowance
Annual personal development budget. L&D will support you with a variety of learning and development opportunities with internal and external trainings and courses
An environment that fosters diversity, with colleagues from around the world representing various cultures and background

To foster a healthy work-life balance we work with a remote working policy where you can work 40% of your weekly hours from home, 60% working in person in the office. Coming together at our office in Amsterdam allows us to have informal exchanges and chance encounters, share ideas more freely and solve challenges together in real-time.

Application and Information

We welcome you to apply directly via the Apply button on this page and upload a letter of motivation + Curriculum Vitae (in English) as one combined document (only applications with motivations will be included in the procedure).

The deadline for application is August 10, 2025, at 23:59 CET.

Selection will be by means of one or two interview rounds, and a test/assignment/assessment might be part of the process.

For more information about the position please contact the Head of ESC-APU, Suzanne Stové -Michels, Suzanne.Stove-Michels@amsterdam.msf.org.

If you would like additional information about the recruitment procedure, the terms and conditions or the organisation, please contact the Recruitment Specialist, Ali Hamdan, Ali.hamdan@amsterdam.msg.org

Seniority level

Seniority level
Associate

Employment type

Employment type
Full-time

Job function

Job function
Supply Chain
Industries
Non-profit Organizations

Referrals increase your chances of interviewing at Artsen zonder Grenzen Nederland by 2x

Get notified about new Procurement Specialist jobs in Amsterdam, North Holland, Netherlands.

Amsterdam, North Holland, Netherlands 3 weeks ago

Internship - HEINEKEN Global Procurement

Amsterdam, North Holland, Netherlands 2 weeks ago