Procurement & Admin Support Specialist for Global Programs

Fair Finance Asia; Den Haag; Hybrid; EUR 34,000 - 50,000; Full time

Job summary

Oxfam Novib is seeking an Admin and Procurement Support Officer to join the Procurement team within the Project Management Support unit in The Hague. You will ensure accurate purchasing and adherence to procurement policies while supporting departments and units across the organization.

The role offers a 1-year contract with potential extension, a hybrid work arrangement 50% in the office and 50% at home, and a competitive benefits package within the Dutch CLAs.

Qualifications

• Bachelor’s degree preferred or equivalent experience of 1-3 years in purchasing.
• Experience in a project-based organization, INGO experience or a NEVI or CIPS certificate are an added advantage.
• Demonstrated knowledge of basic level of MS Word, Excel, and Outlook; ERP experience is desired. Fluent English. Knowledge of Dutch is an advantage.

Responsibilities

• Executing logistical organization and coordination of various consultation fora (workshops, and conferences) in The Netherlands or abroad for units and departments and where necessary in support of Project Officers in projects
• Logistical support for international visitors in general, and where necessary in support of Project Officers
• Administrative support to projects and Units in The Hague
• Arrangement of internal events Departments and Units
• Administrative processing of procurement requests (purchase orders) from Departments and Units
• Monitoring and advising on the purchase process from purchase request up and until payment and aftercare, including the terms to be set in the contracts Departments and Units
• Keeping up to date about new developments in the field of procedures, procurement and processes and implements them, requesting waivers if required.
• Acting as focal point for questions and information requests of internal and external stakeholders related to the unit and redirects these to the appropriate person
• Signaling bottlenecks and proposes improvements and implements these
• Overall assistance of Procurement for The Hague.

Skills

Fluent English

MS Word

Excel

Outlook

ERP experience

Education

Bachelor’s degree preferred or equivalent experience in purchasing

Tools

MS Word

Excel

Outlook

ERP systems

Job description

Oxfam Novib is seeking an Admin and Procurement Support Officer to join the Procurement team within the Project Management Support unit in The Hague. You will ensure accurate purchasing and adherence to procurement policies while supporting departments and units across the organization.

The role offers a 1-year contract with potential extension, a hybrid work arrangement 50% in the office and 50% at home, and a competitive benefits package within the Dutch CLAs.