Personal Assistant to the Principal

Amity International

Amstelveen

Remote

EUR 50,000 - 65,000

Full time

2 days ago

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Benefits offered by this job

International working environment

Diverse school community

Varied role at leadership level

Close collaboration with Principal &SL

Professional development

Job summary

Amity International School Amsterdam is seeking an exceptionally organized Personal Assistant to the Principal to run the Principal's office, manage the diary and correspondence, and ensure efficient information flow for strategic priorities. The role sits at the heart of governance administration and calendar management for the school.

You will coordinate meetings, prepare briefing packs, and handle secure records with discretion, while supporting the Senior Leadership Team and external

Qualifications

Substantial experience as a personal assistant or senior administrator supporting a senior leader.
Experience servicing formal meetings: agendas, papers, minutes.

Responsibilities

Manage the Principal's diary and schedule, protecting time for priorities.
Prepare meeting packs, briefings and papers; circulate minutes from Principal-chaired meetings.
Arrange travel and logistics for Principal and external guests.
Coordinate Governing Body and committee meeting calendars; circulate papers and minutes.

Skills

Executive support

Diary management

Meeting coordination

Communications drafting

Governance support

Education

Secretarial/administrative qualification

Tools

Microsoft 365

School information systems

Job description

Job Overview

Amity International School Amsterdam is seeking a highly organised, discreet and proactive Personal Assistant to the Principal to run the Principal's office so that time, information and follow-up flow reliably. The successful candidate will manage the Principal's diary, correspondence and meeting preparation, so that the Principal's attention stays on students, staff and the school's strategic direction.

This is a varied role at the centre of the school's communication and decision-making. Alongside the Principal's office, the post holder will coordinate governance administration, the school calendar, IB and accreditation administration, and a busy year of school and staff events. The Personal Assistant will often be the first point of contact for parents, staff, governors and external partners seeking the Principal's time.

The role reports to the Principal and works closely with the Senior Leadership Team, the Governing Body's officers, the HR and Finance teams and the front-of-house team.

Key Responsibilities

The Personal Assistant to the Principal will:

Manage the Principal's diary and schedule appointments for the Principal, protecting time for strategic priorities and resolving conflicts proactively.
Prepare meeting packs, briefings and background papers, and take and circulate minutes at meetings chaired by the Principal.
Arrange travel, accommodation and logistics for the Principal and for external guests such as trainers and accreditors.
Coordinate the calendar of Governing Body and committee meetings, compile and circulate papers, and produce accurate minutes and action registers.
Oversee the SOCS calendar, chair the weekly calendar meeting and produce the yearly academic calendar overview.
Coordinate INSET day schedules and manage bookings for the boardroom and small meeting room.
Administer the MyIB platform, CIS membership and NEASC accreditation, and support the logistics of the IB Evaluation.
Manage courier arrangements for DP examination papers, order GL assessment credits and oversee High School Diploma requests.
Oversee the annual collation and secure submission of data to CBS (Statistics Netherlands).
Organise events and hospitality hosted by the Principal's office.
Coordinate staff events throughout the year, from Staff Induction Week to the staff Christmas lunch and end-of-year leaving drinks.
Handle sensitive information with absolute discretion, maintaining secure, well-organised records in full compliance with the GDPR.

About You

We are looking for someone who is exceptionally organised, discreet and warm, with sound judgement and the confidence to keep a busy office running smoothly. You will enjoy variety, anticipate needs before they arise and take pride in getting the details right.

The successful candidate will have:

Substantial experience as a personal assistant, executive assistant or senior administrator supporting a senior leader.
Experience of servicing formal meetings, including preparing agendas and papers and producing accurate minutes.
Experience of planning and delivering events, from small staff gatherings to whole-school occasions.
A relevant administrative, secretarial or business qualification, or equivalent substantial experience.
Exceptional organisational and time management skills, with the ability to manage a demanding diary and competing deadlines calmly.
Absolute discretion and sound judgement in handling sensitive and confidential information.
Excellent written English, with the ability to draft and proofread professional communications to a publishable standard.
Strong interpersonal skills and a warm, professional manner with parents, staff, governors and visitors.
Confidence with Microsoft 365 and school information systems, and the ability to learn new platforms quickly.
A genuine commitment to safeguarding and promoting the welfare of children and young people.

The following would be highly desirable:

Experience in a school, education or comparable regulated environment.
Familiarity with governance administration and with data protection requirements in practice.
Experience of school platforms such as SOCS, iSAMS, SchooliP or ManageBac.
Evidence of continued professional development in administration, data protection or governance support.

What We Offer

A welcoming, supportive and truly international working environment.
The opportunity to be part of a diverse and lively school community.
A varied role at the heart of the school's leadership and day-to-day life.
The opportunity to work closely with the Principal and the Senior Leadership Team.
A collaborative environment where organisation, initiative and professionalism are valued.
Professional development and strong working relationships across the school.

About Amity International School Amsterdam

Amity International School Amsterdam is an international school located in Amstelveen, offering the International Baccalaureate continuum to students aged 3 to 18. Part of the Amity Education Group, the school is housed in a historic listed building beside a nature reserve, close to the Amsterdamse Bos. Our diverse and inclusive community of staff from many backgrounds shares a commitment to a safe, supportive environment in which students can thrive academically, creatively, artistically and in sport.

Safeguarding

Amity International School Amsterdam is committed to safeguarding and promoting the welfare of children and young people, and expects all staff to share this commitment. All successful applicants will be required to complete: